The Division That Cares: FAQ's

Why are EPAs processed by the department and not by the Payroll Office?

For those who have worked for the University for a number of years, you might remember that prior to EPAs we used a paper Personnel Action Form.  Texas A&M University System universities were encouraged to move all employee payroll actions to the EPA system because of time savings and audit tracking. 

It is necessary for departments to enter EPAs because your department is responsible for their budget.  They are also aware of the new hires, terminations and changes that occur.  With the EPA electronic document, departments are able to track where the EPA is in the routing process providing more accurate and timely payments to employees. 

The EPA does not eliminate work in the Payroll Office.  Actually the workload is heavier because we are fielding questions regarding EPA creation and we are double checking dates, accounts, dollars, etc. on the EPA when they arrive in our inbox.

Also, we provide EPA Creator Training on the first working day of each month as well as work sessions each semester that are open to everyone.


Why is it so difficult to process an EPA for a grant or a term outside the normal semester?

The Payroll staff understands your frustration.  The EPA system is designed for regular academic terms and fiscal years.  Grants rarely have the same fiscal year as the University.  Temporarily, we have to work within the position dates of the EPA system.  A new HR/Payroll system is coming in in the near future that will hopefully be more flexible.


If I am a nine month employee, why is all of my insurance for the summer taken out of my June 1 check?

You do have options.  In April, you receive an email regarding your summer insurance premiums.  This correspondence allows you to choose whether we deduct three extra months from your June 1 check or deduct each month from your summer pay (if you are teaching in the summer).  The other option is to participate in the Extended Pay Plan (EPP) which reserves 25% or 12.5% of your net pay each month to pay you during the summer and cover your insurance premiums.  If you want more information on the EPP click on this link EPP Question & Answer.