Code of Conduct

Office of Financial Aid & Scholarships

POLICY / PROCEDURE: Conflicts of Interest

It is the policy of The Office of Financial Aid & Scholarships at Texas A&M University- Commerce to prohibit conflicts of interest that may occur during the regular course of business when processing financial aid for family members, friends and other individuals who may have a personal relationship with the financial aid staff who process financial aid applications. 

The expectation of all employees of the Office of Financial Aid & Scholarships is to exhibit professional behavior that refrains from conflict of interest of the perception thereof.  

When a situation arises that a financial aid record comes up for review and the staff person is responsible for that particular area, the staff person is to turn over the processing of that record to either:

  1. another staff person responsible for that area of processing or
  2. one of the Financial Aid Advisors or
  3. the Assistant Director for Technology or
  4. the Director of Financial Aid & Scholarships.

Employees of the Office of Financial Aid & Scholarships or who otherwise has responsibilities with respect to federal and state financial aid programs, federal and state loans or private education loans may not solicit or accept any gift from a lender, guarantor, or servicer of Federal and state financial aid programs, loans or private education loans. This also applies to a family member of an employee of The Office of Financial Aid & Scholarships, or to any other individual based on that individual’s relationship with the employee and the employee has reason to believe the gift was given because of the official position of the employee. 

All employees of the Office of Financial Aid & Scholarships are required to participate in A&M Systems TrainTraq developed training activities associated with the topics of:

  1. Ethics
  2. Reporting Fraud, Waste and Abuse

In addition, the employees of the Office of Financial Aid & Scholarships are expected to adhere to the principles of ethical behavior as outlined by the National Associate of Federal Student Financial Aid (NASFAA).

NASFAA Statement of Ethical Principles