Financial Aid Withdrawal Policy

Return of Funds Due to Withdrawal

A student who receives financial aid and withdraws from the University may be required to repay all or part of the aid awarded. An application for withdrawal from the University must be initiated in the Office of Registrar

As part of this withdrawal process, students may be required to secure approval from the Financial Aid Office. The Office of Financial Aid & Scholarships will determine if the student must repay all or part of the aid awarded.

Calculation of repayment is made at the time of withdrawal by determining the amount of aid the student was awarded, the amount of awarded aid the student earned, and ultimately the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Excess funds will be returned in the following order:

  1. Unsubsidized Federal Stafford Loan Program
  2. Subsidized Federal Stafford Loan Program
  3. Federal PLUS Program
  4. Federal Pell Grant Program
  5. Federal SEOG Program
  6. Other Title IV Aid
  7. Other State Aid
  8. Miscellaneous Aid

If the amount disbursed to the student is less than the amount the student earned, and for which, the student is otherwise eligible, he or she is eligible to receive a Post-withdrawal disbursement of the earned aid that was not received.


Students Who Withdraw from ALL Courses

1. TAMUC begins to release financial aid 10 days* prior to the 1st day of classes for a semester. Students who withdraw from all courses from the first day financial aid funds are released to Student Accounts through the last day prior to the 1st day of classes must repay all financial aid disbursed for the semester.

2. Students who withdraw from all courses starting with the 1st day of a semester will have their financial aid reviewed to determine what federal financial aid was or was not earned for the semester. Federal Refund and Repayment calculations must be performed for students receiving Title IV Federal Aid who officially withdraw from all courses, drop all courses, and/or are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60% date of the term.  All unearned aid must be returned to the federal aid programs as determined by the Federal Refund and Repayment calculations.  In order to avoid repayment, students must maintain enrollment for at least through 60% of the semester.  (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)

*Due to the format of the Organizational Leadership Program, financial aid for students in this program are not part of the 10 day prior release rule.


Students that Drop Courses but Remain Enrolled

Adjustments to financial aid will be made according to the enrollment level as of the close of business on Census Day.  Therefore, any student who drops classes prior to the close of business on Census Day must repay any financial aid that she/he is no longer eligible to receive. 

Undergraduate and Graduate students must be enrolled in at least 6 credit hours.

1. Students who drop below half time during registration, late registration, and through the close of business on Census Day must repay all financial aid disbursed for the semester.  Federal Pell Grants may be adjusted for part-time enrollment as determined by student’s eligibility.

2. Students who drop classes after Census Day and maintain enrollment for the semester will not be required to repay financial aid funds.  (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)


Students Who Fail ALL Courses

Due to guidance from the U.S. Department of Education, institutions are required to complete a refund calculation for financial aid recipients who fail all courses for the semester.  These students are considered by the Federal Government to have “unofficially withdrawn” from the University.  The refund calculation determines how much of the federal financial aid a student received for the semester was actually “earned” and how much must be “repaid” by the student to the appropriate financial aid program.  The amount is based on the student’s last documented date of attendance.

*Students completely withdrawing from all courses in a semester or receiving all Fs for a semester will have their aid cancelled for any future aid periods. Students will be required to submit a Satisfactory Academic Progress Appeal to have consideration for any future aid to be awarded.

The policy to return funds due to withdrawal may be modified at any time without prior notice in order to comply with state and federal guidelines.