Scholarship Donor Thank You Letters

Scholarship donors are generous and caring people who unselfishly give to support the educational endeavors of students like you. Receiving a well written thank you letter from a student is always special and lets the donor know that his or her scholarship was greatly appreciated. Your letter reminds them why they gave in the first place and often helps secure continuing gifts for future students.

It is proper etiquette to send thank you letters. The letter will exhibit your good character and show you as someone who is worthy of the scholarship that the donor has generously funded. Sending a well written thank you letter shows the donor that you are the type of student they can be proud to support.


Guidelines for Submitting

  • Hand-written form (preferred method) or as a Word document (Note:  Word  documents are the only accepted electronic format).
  • The “Thank You Addressee” is who you will make your note out to.
  • Your note must contain both your first and last name and the name of your scholarship.
  • Your note must be dated.

 

Your thank you note can be submitted in the following ways:
1. In person to Baleigh Whitlock in the Business/McDowell Administration Building, room 350E.
2. In person at one of the Thank You Signing Sessions held in September.
3. By email to: AdvancementServices@tamuc.edu
4. By mail to:
    Texas A&M University-Commerce Foundation
    Attn: Baleigh Whitlock
    PO Box 3425
    Commerce, TX  75429

This is especially important if your scholarship requires a thank you letter, as this is the only way that requirement will be met.  No disbursements of your scholarship will occur until your thank you note has been received per the instructions, above.


Thank You Letter Tips

  1. Letters can be typed, however a legibly handwritten letter can be extra special. Do not write your letter on lined notebook paper, use good quality stationary and ink.
  2. A thank you letter should, in fact, be a letter. A card or postcard shows little respect for the scholarship that was so generously given. Take time to show the appreciation you have for the funds you received.
  3. Keep letters concise, but sincere and enthusiastic. One page is usually sufficient.
  4. Proofread your letter for grammatical and spelling errors. Your letter represents you and the University and should be free of errors. Asking others for assistance in proofreading can also be beneficial.
  5. Tailor your letter to the specific scholarship. Mention the scholarship by its correct and full name in your introduction. Describe the specific criteria of the scholarship you received that qualified you for the scholarship.
  6. Address the donor or organization by name if known, otherwise one may use "To Whom It May Concern."
  7. Sign your letter by hand, even if the letter is typed.
  8. Your letter should include the following information:
    • First Paragraph - Thank the donor for the specific scholarship you received. Remind him/her of the criteria you met for eligibility.
    • Second Paragraph - Restate your commitment to your academic goals. Mention any interests or circumstances that will help the donor understand why the award is so important to you.
    • Third Paragraph - Thank the donor again for giving you financial support and how you are committed to do well with the donor's gift.


A typical thank you letter format is as follows:

[Date]

Dear [Name of donor(s) or organization or "To Whom It May Concern"]:

[Well written and thought out text that expresses your gratitude for the scholarship.]

Sincerely,

[Your handwritten signature]
[Your printed or typed name]