Facility Rental

On Wednesday, August 5, external group reservations will resume.

Thank you for your interest in reserving our recreational facilities. Before completing the event information form, review the following pertinent information to guide you through the reservation process.

  • Reservations are on a case by case basis.  
  • External groups will be approved by assessing the following questions: 
    • Does group size meet restriction criteria?  
    • Is the purpose of the reservation educational in nature?
      • Examples of educational purposes would include group teambuilding, leadership training, learning a sport, etc. It does not include birthday parties or other purely social gatherings.  
    • Do they agree to abide by the current facility guidelines? 
    • Can the activity request reasonably be done with current facility guidelines in place?
  • All external/outside visitors must fill out the COVID-19 Certification for External Visitors. 

Types of Reservations

Campus Recreation can host a variety of events including but not limited to:

  • Current Registered and Recognized Student Organizations and Campus Departments events, Community Events and Lock-Ins
    • currently registered student organizations or outside school groups interested in an event or lock-in
  • External Groups
    • Schools
    • Churches
    • Businesses

Reservation Form

Birthday Parties - On Hold

Field Trips

Camps/Conferences/Private Groups

Student Organizations/Campus Departments

14 Day Reservation Form Submission Requirement

In order to process all completed paperwork and acquire necessary approvals, we require a minimum of 14 days' completed reservation form submission for all small events. Large events require a minimum of 6 weeks from the point of reservation form submission. Evidence of liability insurance is required for any non-A&M-Commerce University-affiliated groups requesting space.

Special Notes

This page does not include all the department's policies and procedures, visit the facility rental policy page

Please note that our reservation forms have changed. Old reservation forms will no longer be accepted. If you submit one, you will be asked to resubmit the current form. The 14 day submission policy will be enforced when the correct form is submitted.

If you have any questions, please contact mrcscheduling@tamuc.edu