Online Course Process Guide

Preparing Online, Blended, and Enhanced Courses for New Terms

The process of course preparation is important in ensuring that Texas A&M University-Commerce students have access to quality and up-to-date instructional content on the first day of the course. The below updated process includes instructions and due dates for faculty, adjunct faculty, and staff involved in the preparation and instruction of online, Blended, and enhanced courses.

The Office of Academic Technology team of experts in multimedia, instructional technology, and online course design is available to assist you with questions related to the process outlined below and with the following:

  • Course design and development
  • Universal accessibility for online course delivery
  • Classroom instructional support and consultations
  • Instructional video production
  • Web conferencing training
  • Instructional pilots


  • Online courses are those with a "W" in the section field.
  • Blended courses are those with a "B" in the section field.
  • Enhanced courses are courses with "E" in the section field, i.e. 01E, 02E


Online Training for Faculty New to Online

eCollege access for new faculty hires is contingent upon receiving Active Directory (AD) credentials and a TAMUC e-mail address.  These are requested using an online systems request form that must be approved by your department head.  The credentials are then created by IT.  

Once this is complete, faculty can then create courses using the course copy application and then access eCollege via the MyLeo portal under the “Apps” tab.

Full time and adjunct faculty who are teaching online or enhanced courses and using eCollege for the first time at A&M-Commerce are encouraged to complete the online training course Essentials of Online Instruction.

New full time and adjunct faculty members are to:

  • Enroll in Essentials of Online Instruction training the term prior to the start of the assigned term.
  • Complete the Essentials of Online Instruction training at least three weeks prior to the start of the assigned term.

The successful completion of the training is encouraged before faculty create a course shell copy to the new term. To enroll in the training, contact Academic Technology at


STEP 1: Faculty of record can process their own course copy.

IMPORTANT: Courses copies are to be complete by the deadline set by the Office of the Provost each Spring and Fall.

This means that May Mini, Summer I, Summer II, August Mini and Fall term course are due in April. Course for the Winter Mini and Spring terms are due in November.

Students are enrolled in online and enhanced courses 10-14 days prior to the start of the term. The courses appear in the eCollege myCourses list for each student; however, the students do not have access to the content until the first day of the term.

Creating Your Online Course Shell

Link to Course Copy Application:

1A. Create an online course copy as soon as the Schedule of Classes is posted on the A&M-Commerce website (Link to schedule:

  • Faculty members of record, as indicated on the Schedule of Classes, can use the application at the link above to create a copy of an online, blended, or enhanced course from a prior term or a new course shell. Accuracy of information submitted is critical. Compare course numbers, terms, and section numbers to Schedule of Classes to assure all information is correct and complete. (NOTE: Online, Blended, and enhanced courses are not created for the new term until the faculty of record submits the electronic request.)
  • Staff assigned courses will not be able to make a course shell copy until the staff member is assigned to the course as instructor, evidenced by the faculty member's name showing with the assigned course(s) in the Schedule of Classes found on the University web page.

The online course copy request form is available online at:

1B. Combining two or more sections in eCollege must be selected during the initial course copy. To combine (cross-list) courses, select the cross-list box and add a checkmark to the courses to be combined. Courses will not be cross-listed after courses are populated with students.

STEP 2: Adding TA/GA/Interns

After the Course Copy has been processed, faculty may request course access for their Teaching Assistants (TA), Graduate Assistants (GA), and Interns. Starting in the winter mini term 2017, department heads will approve requests in conjunction with providing confirmation that the GA/TA has completed recent FERPA training. 

 The process flow is as follows:

  1. Faculty member e-mails to request for GA access to specified course shell, including the individual’s CWID.  This initial request is sent to both and the faculty member’s department head.
  2. Department Head approves with e-mail reply to all, including confirmation of current FERPA training for the GA.  (TrainTraq transcript is preferred.) 
  3. The GA is enrolled by Academic Technology within 1 business day.  (Often this occurs much sooner.)
  4. Academic Technology archives a copy of the e-mail request/approval for record keeping purposes.

 While these approvals were previously done by the deans, we learned upon further investigation that department head approval made more sense in terms of ability to confirm FERPA training, which is a primary concern regarding this type of access.

STEP 3: Accommodations for Students with Disabilities

All courses should be developed based on universal accessibility principles. The AT website contains information and resources on accessibility for online courses.

3A. The Student Disability Resources and Services Department contacts AT when a course needs to be reviewed to meet the universal accessibility standards. AT can work with the instructor, when requested, to make the needed modifications prior to the start of term.

3B. Students taking online or enhanced courses may have accommodations for extended time on tests. Student Disability Resources and Services provide an accommodations letter to this effect. Faculty members are requested to forward this letter electronically to for processing the extended time in eCollege for the student.

STEP 4: Update Course Content

Prior to the first day of class, faculty should review and update the course content in consideration of the following:

  1. Assure faculty have access to the course
  2. Identify all students are enrolled in the course
  3. Include syllabus for current term
  4. Update calendar dates for the term
  5. Test links to external resources