Information for Vendors

Welcome to the Department of Purchasing.  This website provides vendors and prospective vendors with helpful information concerning the department and procurement opportunities.  Texas A&M University-Commerce is always seeking reliable vendors to provide the university's procurement needs.

For terms and conditions of purchases and bids, please see Forms.

Vendor Registration

Vendors are encouraged to register with the State of Texas Centralized Master Bid List (CMBL).  Minority and woman-owned vendors are encouraged to be HUB certified with the State of Texas.  More information about the CMBL and the HUB program can be obtained by visiting the proper link on the left.

Bid Opportunities

Texas A&M University-Commerce does not post the actual bid opportunities on this site, but we do post most of our opportunities on the Electronic State Business Daily at the following link: http://www.txsmartbuy.com/sp

Vendors can contact a buyer by visiting the Contact A Buyer page.  Complete contact information including hours of operation, department location, and campus map are located in the About Us page. 

Vendor Forms

A list of Texas A&M University-Commerce forms for vendors can be found here.

Frequently Asked Questions (FAQ)

How do I receive information concerning bid opportunities at Texas A&M University-Commerce?

You may go to the Electronic State Business Daily website and enter the agency's information or contact one of the purchasing staff.

How do I get on the bidder lists?

A&M-Commerce does not maintain a bidders list; however a vendor can send business information to the Purchasing Department or apply to be listed on the Centralized Master Bid List (CMBL).

What happens if I forget to sign the bid form, or if I fail to submit my bid on-time?

If a vendor forgets to sign the bid form or fails to meet the bid deadline, the bid is consider invalid or non-responsive.

How can I find the results of a bid?

To receive results of a bid, vendors must contact the buyer responsible for posting the bid and submit a request either by mail or email. A copy of the tabulation sheet with a pricing summary for the requested bid will sent.

How can I obtain the complete bid or purchase order file?

All file requests must be made in accordance with the Open Records Act and submitted in writing.  You may access information online at the Texas A&M University-Commerce Homepage. 

I have won the bid, supplied the goods and service, and submitted my invoice to Accounts Payable, but I have not received payment. Why?

For payment information, please contact Accounts Payable. One of several things might have happened: 1) Accounts Payable did not receive your invoice; 2) Your tax status with the State of Texas is not in good standing; 3) there is a dispute with the invoice.