Managing an Award


The Award

  1. The Office of Research & Sponsored Programs receives the notice of award from funding agency
  2. ORSP's Research Projects Administrator sends copy of award notice and contract to (1) Principal Investigator and (2) The Accounting Generalist for Grants and Contracts

The Award Account

  1. Accounting Generalist for Grants and Contracts creates FAMIS account number for grant award
  2. All contracts will be submitted to Director of Contract Administration for review and approval
  3. Director of Contract Administration reviews, signs and returns original contract to funding agency and sends a copy of signed contract to (1) Accounting Generalist for Grants and Contracts  and (2) Grants and Contracts Specialist
  4. Account information is sent to ORSP
  5. ORSP reviews PI research compliance status
  6. When PI is compliant, account information is forwarded to PI
  7. ORSP and PI schedule a review of contract terms and conditions

The Research

  1. PI begins research
  2. PI hires research staff
  3. PI ensures successful completion of compliance for all research staff
  4. PI charges expenses to grant account
  5. PI follows terms and conditions of award

The Review

  1. Research Projects Administrator will send account information to PI for review at intervals to be determined
  2. PI reviews account information and contacts Research Projects Administrator with corrections, questions or concerns
  3. Accounting Generalist for Grants and Contracts will assist in generating reports as needed

The Reports

  1. PI writes and submits technical progress reports to funding agency as required by terms of award notifying ORSP prior to submission
  2. PI sends copy of technical progress reports to (1) Research Projects Administrator and (2) Accounting Generalist for Grants and Contracts
  3. Accounting Generalist for Grants and Contracts prepares financial reports as required by terms of award
  4. Financial reports are submitted to (1) PI and (2) Research Projects Administrator for review.  Financial reports are time critical and questions must be addressed immediately
  5. Accounting Generalist for Grants and Contracts sends approved financial reports to (1) awarding agency,(2)  PI and (3) Research Projects Administrator

The Publications

  1. PI acknowledges funding agency in all grant related material submitted for publication
  2. PI sends copy of all material submitted for publication to Research Projects Administrator

The Closeout

  1. PI writes and submits final technical progress report notifying ORSP prior to submission
  2. PI sends copy of final technical report to (1) Research Projects Administrator and (2) Accounting Generalist for Grants and Contracts
  3. Accounting Generalist for Grants and Contracts prepares final financial reports as required by terms of award
  4. Financial reports are submitted to PI and Research Projects Administrator for review
  5. PI will sign final reports generated by Accounting Generalist for Grants and Contracts as required by funding agency
  6. Accounting Generalist for Grants and Contracts sends approved financial reports to (1) awarding agency, (2) PI and (3) Research Projects Administrator