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Limited Submission Proposals

Institutional Proposal Limits

If you are interested in submitting a proposal to an agency and the announcement (RFP) states that there is a limit on the number of submissions from a university, you will need to submit an Internal Notice of Intent (INOI) to the Office of Sponsored Programs.

OSP accepts Internal Notices of Intent (INOI) from PIs wishing to submit a proposal which has a limitation set on the number of applications from each university.  

Deadlines for an INOI will be posted or emailed to deans and department heads.  Only PIs who submit an INOI will be eligible to be selected to submit a full proposal.   

Your INOI should be a maximum of one cover page, three pages of project summary narrative, and one preliminary budget page.  Also, include the CV of the PI (or a recent NSF Biosketch, if available).  You do not need to submit CVs for Co-PIs.  Submit your INOI to

  1. Cover Page 
    1. Project Title
    2. Type (Acquisition or Development)
    3. Project Personnel: (PI, CoPIs, senior personnel, including name, title, department)
    4. Estimated Total Project Budget
  2. Project Summary (limit 3 pages)
    1. Overview of Project: Brief description of primary research projects that will be enhanced by the equipment, including student involvement in each project and the sources of funding (current awards and planned proposal submissions) that support the research
    2. Intellectual Merit
    3. Broader Impacts
    4. The extent to which the proposed project will make a substantial improvement in the organization’s capabilities to conduct leading-edge research, to provide research experiences for undergraduate students using leading-edge capabilities, and to broaden the participation in science and engineering research (especially as lead PIs) by women, underrepresented minorities, persons with disabilities and/or early-career investigators.
    5. Location: Proposed physical location of the instrument and any renovations/utilities needed
  3. Budget: Clearly showing the amounted requested.  Any ongoing maintenance and operating expenses must be addressed.

If you have any questions, please don’t hesitate to contact Dr. Wood.  Kaylee Kinnaird and/or Donna Russell can assist you with your budgets and you are encouraged to contact them for that assistance.

The Deans of INOI-submitting colleges and the Vice Provost for Research will meet soon after the INOI deadline to decide which requests will be invited to develop full proposals.  All who submit an INOI will be notified of the decision after the meeting.


Early INOI for limited submissions for the NIH - ESTEEMED grant for the are now being accepted.  The required INOI paperwork must be submitted to by the February 22, 2019 deadline for review.  Submissions are limited to one per university.


INOI submissions for the NSF Improving Undergraduate STEM Education: Computing in Undergraduate Education (IUSE: CUE) are now being accepted.  The deadline for internal submissions is March 9, 2019 at 5:00 p.m.  Only two submissions are allowed per university.  If your INOI is approved, the full proposal is due May 9, 2019 to NSF.


ADVANCE: Organizational Change for Gender Equity in STEM Academic Professions (ADVANCE)

Limited Submission Deadline to OSP 3/14/19 5 p.m.

NSF Letter of Intent Due Date(s) (required) (due by 5 p.m. submitter's local time):  May 15, 2019

Synopsis of Program:

The NSF ADVANCE program contributes to the National Science Foundation's goal of a more diverse and capable science and engineering workforce.1 In this solicitation, the NSF ADVANCE program seeks to build on prior NSF ADVANCE work and other research and literature concerning gender, racial, and ethnic equity. The NSF ADVANCE program goal is to broaden the implementation of evidence-based systemic change strategies that promote equity for STEM2 faculty in academic workplaces and the academic profession. The NSF ADVANCE program provides grants to enhance the systemic factors that support equity and inclusion and to mitigate the systemic factors that create inequities in the academic profession and workplaces. Systemic (or organizational) inequities may exist in areas such as policy and practice as well as in organizational culture and climate. For example, practices in academic departments that result in the inequitable allocation of service or teaching assignments may impede research productivity, delay advancement, and create a culture of differential treatment and rewards. Similarly, policies and procedures that do not mitigate implicit bias in hiring, tenure, and promotion decisions could lead to women and racial and ethnic minorities being evaluated less favorably, perpetuating historical under-participation in STEM academic careers and contributing to an academic climate that is not inclusive.

All NSF ADVANCE proposals are expected to use intersectional approaches in the design of systemic change strategies for STEM faculty in recognition that gender, race and ethnicity do not exist in isolation from each other and from other categories of social identity. The solicitation includes four funding tracks Institutional Transformation (IT)AdaptationPartnership, and Catalyst, in support of the NSF ADVANCE program goal to broaden the implementation of systemic strategies that promote equity for STEM faculty.

Please note that NSF ADVANCE does not provide fellowships, research, or travel grants to individual students, postdoctoral researchers, or faculty to pursue STEM degrees or research. Undergraduate STEM opportunities can be found at and graduate STEM opportunities at

1Building the Future Investing in Innovation and Discovery: NSF Strategic Plan 2018-2022

2 All the STEM fields supported by NSF are supported by the ADVANCE program including the learning, social, behavioral, and economic sciences. ADVANCE does not support the clinical science fields.


Major Research Instrumentation (MRI) Program: Instrument Acquisition or Development

The MRI program funds the development or acquisition of major state-of-the-art instrumentation or research training in any NSF supported field.

The deadline for the INOI is 5pm Friday, September 30, 2019.  Only PIs who submit an INOI will be eligible to be selected to submit a full MRI proposal to the NSF.  January 21, 2020 is the NSF deadline for submissions.

Submissions are limited to three (3) as described below. Potential PIs are advised to contact OSP with any questions. The MRI program requires that an MRI-eligible organization may, as a performing organization, submit or be included as a significantly funded subawardee in no more than three MRI proposals. Beginning with this competition, each performing organization is now limited to a maximum of three proposals in revised "Tracks" as defined below, with no more than two submissions in Track 1 and no more than one submission in Track 2. Any MRI proposal may request support for either the acquisition or development of a research instrument. Within their submission limit, NSF strongly encourages organizations to submit proposals for innovative development projects. Any MRI proposal may request support for either the acquisition or development of a research instrument.  Any ongoing maintenance and operating expenses must be addressed in the budget.  Because A&M-Commerce is classified as a non-Ph.D.-granting institution of higher education (too few PhDs in NSF supported areas), we are exempt from cost sharing.

Track 1: Track 1 MRI proposals are those that request funds from NSF greater than or equal to $100,001 and less than $1,000,000.

Track 2: Track 2 MRI proposals are those that request funds from NSF greater than or equal to $1,000,000 up to and including $4,000,000.