Adjustments to Spring 2022 Academic Calendar

Dear Lion Family,

I hope your semester is going well so far!

As we prepare to open our newest Dallas location, we want to align our academic calendar with other DFW universities. The Spring 2022 semester was originally scheduled to start on January 18, with classes ending on May 6. We have adjusted the calendar so the Spring 2022 semester will now begin on January 12 and end on May 3. Please note that May 4, 5 and 6 are designated study days for students to prepare for final examinations, which will begin on May 9 as scheduled.

The changes to the academic calendar apply to all A&M-Commerce locations, including the main Commerce campus, with the exception of the RELLIS campus. These calendar adjustments do not impact financial aid and scholarships (which will be awarded 10 days prior to the first class day). Housing contracts or meal plans are also not impacted.

If you have any questions, please refer to the forthcoming FAQ section under the Calendar Adjustment tab at tamuc.edu. We will also provide contact information so you can speak with someone directly.

Thank you for your flexibility as we make these changes to the academic calendar. We are looking forward to a strong finish to Fall 2021 and an excellent start to Spring 2022.

(Please note that there is no change to the dates for Spring Break.)

Good luck with your classes, and go Lions!

The president signature.
Mark Rudin
President

FAQs

myLeo Online (D2L)

When do my online graduate courses start in January?

Graduate courses that are scheduled in subterms (e.g., 5-, 7-, or 8-weeks) begin the first Spring subterm on 1/18/22.

Graduate courses in the College of Science and Engineering begin 1/12/2022, with the exception of the Technology Management program which begins 1/18/22.

College of Business graduate courses for the first Spring subterm begin 1/18/2022.

Courses in the College of Agriculture and Natural Sciences, College of Humanities and Social Sciences, and College of Education and Human Services begin 1/31/2022, with the exception of those scheduled in subterms, which begin 1/18/22.

myLeo Online Contact Information

[email protected]

Tech support: 1.877.325.7778

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International Student Services

What are the check-in and orientation programs? Am I expected to attend these as a new TAMU-C international student?

New international students are mandated to report to the OIP by uploading their Check In-documents & attending Mandatory New International Student Orientation (NISO)2022. NISO 2022 will assist you to know about immigration regulations, your responsibilities as an international student in the F-1 status in remaining compliance to the regulations, to introduce you to other new and returning international students & student organizations and to introduce you to on-campus programs & services that will enhance your integration to the new culture and your academic success at TAMU-C. Information on uploading check-in documents will be sent a 1st week of January. NISO 2022 will be hosted on January 11 from 8 a.m. to 3 p.m. at Student Rayburn Center.

Office of International Programs Contact Information

The Office of International Programs is in Ferguson Building Rooms 220 & 221.

[email protected]

903.886.5097

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My courses don’t begin until January 31, 2022, but I have a GA position, when do I need to be at the university?

All GAs must begin work on January 18, 2022.

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Now that I have been accepted at Texas A&M University-Commerce, when can I enter the United States to start studying?

You may enter the U.S. up to 30 days before the official program start date, as listed on your Form I-20, “Certificate of Eligibility for Nonimmigrant Student Status.” You are expected to report to the university and to the TAMU-C Office of International Programs (OIP)by your program start date and upon arrival. To report your arrival please upload the CHECK-IN DOCUMENT. It is mandatory you upload your check in documents and attend the New International Student Orientation (NISO) 2022.

If you cannot enter the United States for the term listed on your Form I-20 or you will be late reporting to school, you must immediately contact OIP, so your SEVIS record can be updated to accurately reflect the information. You can email OIP at [email protected].

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Registrar’s Office

For terms that begin 1/31/21, what is the day to withdraw from all classes?

The last day to withdraw from all classes for terms that begin 1/31/21 is April 25, 2022.

Registrar’s Office Contact Information

[email protected]

903.886.5665

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For terms that begin 1/31/21, what is the last day to drop a class and remain enrolled?

The last day to drop a class and remain enrolled in at least 3 hours for terms that begin 1/31/21 is April 7, 2022.

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For terms that begin 1/31/21, what is the last day to enroll without the instructor’s and dean’s approval?

The last day to enroll without instructor and dean approval for terms that begin 1/31/21 is February 3, 2022.

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Veterans

I am a veteran, will the January 31st start date affect my housing funding?

Yes, veterans will not receive housing funding for January if enrolled in flex courses.

Veterans Contact Information

[email protected]

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Housing

How will my on-campus housing assignment and billing be impacted if I begin classes on 1/31/22?

For returning residents who are already living on campus, your assignment and billing will not be impacted. For new residential students, if you would like to arrive and get settled when our halls open on January 9th, your assignment and billing will not be impacted. If you would like to arrive the weekend of January 28th, please contact Jess Gamez at [email protected]edu by January 5th and she will update the dates for your Spring 2022 contract and billing to begin on January 28th.

Housing Contact Information

Jess Gamez, Assistant Director of RLL and Occupancy Management

903-468-8151

[email protected]

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Student Accounts

Are financial resources available for assistance if my financial aid is delayed due to the January 31st start date for my classes?

Yes. Students with pressing financial needs due to the delay in financial aid disbursement caused by the January 31st start date for their classes may contact the Student Accounts Office for assistance. We will make emergency loans available at no cost to students with financial issues attributable to the delay in financial aid disbursement for flex graduate courses.

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When will my financial aid refund be processed?

The Financial Aid Office will release Spring aid 10 days before classes start. If the start date for your classes is January 31st then your Spring aid will not be released until January 21st. Refunds for aid released on that date will be processed within 2-3 business days.

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Will I be able to access a tuition loan or the installment payment for courses starting on 1/31/22?

Yes. Students in flex courses with a January 31st start date will be able to enroll in the tuition loan or installment payment plan for Spring.

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Will course charges be calculated differently for courses starting on 1/31/22?

No. Course charges will be the same regardless of whether you start courses on 1/12/22 or 1/31/22.

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Student Accounts Contact Information

Students will need to contact Charles Robnett or Sherrie Phelps for an emergency loan. Charles Robnett can be reached at 903.886.5056 or by email at [email protected]. Sherrie Phelps can be contacted at 903.468.3089 or by email at [email protected].

Human Resources

When does GAs get paid?

Please see below:

Graduate Assistant Teaching (GAT): Paid on a monthly basis. Paycheck will issued the first of each month. The first check for Spring 2022 will be issued on February 1st.

Graduate Assistant Research (GAR): Paid on a monthly basis. Paycheck will issued the first of each month. The first check for Spring 2022 will be issued on February 1st.

Graduate Assistant Non-Teaching (GANT): Paid on a bi-weekly cycle (every 2 weeks). Hours (Timesheet) must be submitted and approved via Workday. Payroll calendars are located on the Payroll Services Website.

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What is the process for Graduate Assistants that will serve as Teacher of Record?

Please see below:

  • Departments must complete and submit a GA – Teacher of Record Hiring Checklist via laserfiche.
  • Workday process must be complete for GAT position and paperwork submitted to HR before Teacher of Record can be approved and updated in Banner.
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How early can GA hires be submitted to HR for Spring 2022?

The Student Pre-Hire form for Spring 2022 can be submitted to HR via laserfiche as early as November 19, 2021. The deadline for submission to HR is January 5, 2022.

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What is required for new graduate assistants?

Please see below:

  • Graduate Assistants must meet all Graduate School requirements prior to being hired into Workday.
  • All new hires must complete a federally required Form I-9 prior to beginning employment. (NO training or work is allowed).
  • Must have ORIGINAL required documents to complete I-9 (List of acceptable documents)
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What is the Spring 2022 start date for Graduate Assistants?

New Graduate Assistants beginning employment Spring 2022, must be hired, onboarded and have a completed I-9 no later than their January 18, 2022 start date.

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Human Resources Contact Information

[email protected]

903.468.8741

Financial Aid

If I’m not eligible for federal, state, or institutional aid, what are my options to pay for my courses?

Our Student Accounts office offers two payment plans: a temporary tuition loan and an installment plan that allows for payments to be made throughout the semester. You should be able to access these alternative payment arrangements in MyLeo under Student Resources and LeoPay as long as you do not have a past due balance from a prior semester. You must also be in good academic standing.

Your other option would be to apply for a private education loan. We cannot provide details on specific lenders; however, you can visit our ELM Select for Students tool. This tool will allow you to compare lenders that we have historically processed applications for. Each lender varies on eligibility requirements, such as enrollment, SAP, GPA, citizenship status, etc. We recommend reviewing the Details tab for the various lenders so that you can find the best lender to meet your needs.

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I’m graduating in Spring 2022 and only have 3 credit hours left to graduate. Can I enroll in an additional course or repeat a course I passed to meet the 6 hour enrollment requirement for my financial aid?

No. Financial aid will not pay for courses outside of your degree plan or re-takes that are unnecessary to fulfill your degree plan requirements. If you do this, your aid will be canceled for the semester and you will be responsible for any balance created to the university. You will begin your repayment period on previously accepted student loans, following any available grace period.

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What happens if I decide to enroll in 3 hours for Spring 2022?

Since you will not have established eligibility for the federal loan programs (min 6 hours), you will not qualify for a disbursement of your accepted financial aid. We will cancel your ineligible disbursements and update your records with the Department of Education. You will be responsible for paying out of pocket any university charges, and you will begin your repayment period on previously accepted student loans, following any available grace period.

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What happens if I am enrolled in a total of 6 hours (3 hours beginning on 1/18/22 and 3 hours beginning on 3/21/22) and I receive my initial disbursement and then drop the next sub term course before the first class day?

Since you would no longer be meeting the 6 hour enrollment requirement by not attending the second course, your financial aid for the Spring 2022 semester would be adjusted to stay within the Cost of Attendance for the sub term you completed. Remember, we can only award you aid for the length of time you attend. The ineligible portion of your financial aid would be cancelled and returned to the Department of Education. You will be responsible for any University balance that gets created due to a return of funding.

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If my classes are scheduled to begin 1/31/2022, will I receive less financial aid than students whose classes begin 1/12/2021?

No. Your awarded aid for spring should not be affected unless, as stated above, you fail to enroll in 6 hours required to complete your degree. Your aid should be the same.

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My classes begin 1/31/2022. Will there be a reduction in my Cost of Attendance Budget based on enrollment in one or more sub term courses?

No. Since your courses begin on 1/31, which is within the month of January, there is no adjustment required to your spring 2022 Cost of Attendance Budget.

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I’m a student in the College of Business. How will my enrollment in Spring 2022 sub terms affect my financial aid?

A student must be enrolled in at least 6 credit hours to receive financial aid in addition to other general eligibility requirements. Because Spring 2022 has two 8 week sub terms for College of Business students, this enrollment can consist of:

  • At least 3 credit hours in the 8 week sub term beginning 1/18/2022 AND 3 credit hours in the sub term beginning 3/21/2022
  • At least 6 credit hours in the 8 week sub term beginning 1/18/2022, or
  • At least 6 credit hours in the sub term beginning 3/21/2022

For students that attend both 8 week sub terms, no changes to your aid should be necessary provided you complete and pass all courses. This is because you will be attending the full Spring 2022 semester, January through May.

For students that choose to only enroll in one sub term during Spring 2022, you will have an adjustment to your Cost of Attendance (COA) budget, which will impact the amount of aid you can receive during the semester. We can only award aid for the length of time you attend. Instead of having a five month COA budget, you will have a three month COA budget. The longer you attend means that you can have a greater budget. The larger your COA budget is means that we can offer you more aid if eligible and if funds are available.

Note: Students attending only in one sub term must still meet the 6 credit hour minimum enrollment requirement as defined in the general eligibility requirements.

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What do you mean by “eligible” student?

Eligible students are those that meet general financial aid eligibility requirements defined by the Department of Education, including the following:

  • Are conditionally or fully admitted into a degree seeking program at TAMUC.
  • Have a completed FAFSA of TASFA for the 2021/2022 award year on file with the TAMUC financial aid office.
  • Are not in default on Federal student loans or have an overpayment of Pell grant from being an undergraduate student.
  • Have not reached aggregate or annual loan limits set by the Dept. of Education.
  • Are meeting Satisfactory Academic Progress (SAP) measures for GPA and completion of hours.
  • Are enrolled in at least 6 credit hours needed to complete your degree.
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What is the earliest date that I can receive my financial aid disbursement/s?

That will depend on the date your courses begin. We cannot authorize disbursements to Student Accounts more than 10 days prior to the start of courses. Please see the following course start dates and anticipated disbursement dates for eligible students:

  • Courses beginning 1/12/2022 and ending 5/13/2022 – Anticipated release date 1/2/2022
  • Courses beginning 1/31/2022 and ending 5/13/2022 – Anticipated release date 1/21/2022
  • College of Business Courses beginning 1/18/2022 – Anticipated release date 1/8/2022
  • College of Business Courses beginning 3/21/2022 – Anticipated release date 3/11/2022
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Financial Aid Contact Information

[email protected]

903.886.5096

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