Texas A&M University-Commerce Department of Purchasing

The Purchasing Card Program is a fast, flexible purchasing method for processing delegated orders from vendors that accept credit cards. The purpose of the Purchasing Card program is to establish a more efficient, cost-effective method of handling delegated purchasing and the related payment procedures.

Used to its potential, the program will result in a significant reduction in the data entry of small orders, receiving, invoices and vouchers, and reduction in related documentation, including invoices and checks.

Transition of P-Card to Concur

Below are two separate links for training information related to the transition of procards to Concur.

This is a short overview:  https://youtu.be/-gsmUqvQKNg

However, on the Concur training website, there is a series of short videos available to review on how procard to Concur will work.  The link for these videos is: http://it.tamus.edu/concur/training

Training sessions will be posted on the Training & Development calendar beginning in mid-September for signup. There will be morning and afternoon sessions available.  In order for these live training sessions to be the most beneficial, users should have charges on their procard after September 1, 2018 and before their planned training sessions.

Key Points 

• You must complete the Procurement Card training (Course 2111071 in TrainTraq) after completing the application to become eligible to pick up your Purchasing Card.
• Your Purchasing Card is issued in your name and you will be responsible for the security of the card and its use.
• You can use the Purchasing Card at any vendor that accepts MasterCard and is not restricted. It may be used for in-store purchases as well as for online, mail, telephone or fax orders.
• The Purchasing Card is not intended to avoid or bypass appropriate purchasing or payment procedures. This program compliments existing processes.
• The Purchasing Card is for official business purposes only and not for personal use.
• The Purchasing Card must be returned to the Program Coordinator upon your transfer or termination.
• The single transaction limit will be established by the program administrator but not to exceed $10,000.00.

Forms

• P-Card Application
• Texas Sales and Use Tax
• Cardholder Guide
• Quick Reference Guide for ProCard
• IT Approval Submission Form

For Accounts Payable forms, please visit their forms website.