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Drop / Add Course Information

Students who wish to drop a course are responsible for initiating this action. Never assume you have been dropped from a class for non-attendance or the fact the it states the instructor will drop you for non-attendance in the course syllabus.  It is not the responsibility of the University to drop students from their courses.  Students may drop a class with a full refund (if remaining enrolled) until the *census day of the particular term.  A student has one year from the first day of a semester to appeal a drop request.  *Census date is the 12th university class day of fall or spring, 4th university class day of summer or 2nd university class day of a mini term.  For full term and other shortened format or sub-term classes please go to Important Academic Deadlines on the   Academic Calendars page. Deadlines are listed by sub-term and number of weeks, Please call 903-886-5068 if you have any questions or have trouble locating the drop/add information.

Eligible students may use their MyLeo to process drops online until the drop deadline.  Students not eligible to use MyLeo must complete a drop form.  (If a student has an advising hold the advisors signature must be obtained on the form.) The drop form should be returned to the Office of the Registrar for processing.  Drop forms are available below. Students are encouraged to keep a copy of drop forms. The term "drop" is used when a student is enrolled in more than one course, and would like to drop one or more of their classes (while remaining enrolled). Students are not allowed to drop their last or only class after first class day (In this case please go to the withdrawal information tab).

Drop Form

**Effective Fall 2008, a course dropped after census date in a term (see below for specific dates) will receive a grade of “Q”. Drops with “Q” grade will not affect the GPA overall status, but are counted as attempted hours and count towards the 6 drop rule, three-peat, 45-hour and 30-hour rule.  Graduate students are not subject to these rules, but will have the advantage of the “Q” grade.

*Prior to Fall 2008, a course dropped after census date in a term received a grade of “DP” (Drop Pass) or “DF” (Drop Fail) at the end of the term. 

A drop pass did not affect GPA, but drop fail grades were calculated as an F and affected the GPA overall status.  Courses dropped with grade were counted as attempted hours and counted towards the 6 drop rule, three-peat, 45-hour and 30-hour rule.
It is the prerogative of the faculty to drop students from courses in which they have accrued excessive absences as defined in the course syllabus. In such cases, faculty recommend through the department head and the appropriate college dean that a student be dropped from a class. The faculty member will document absences and will make a reasonable effort to communicate with the student prior to recommending the drop. If approved, the college dean will forward the recommendation to the Registrar’s Office.  The drop must be receiving within the normal deadline for a drop for any particular semester.
The student desiring to add a course(s) after the fourth class day of a regular 16 week semester, second class day of a 4 week summer semester or first day of a mini semester should pick up a drop/add form at the Registrar’s Office or download it below. The student should proceed to the department(s) where he obtains department/instructor approval and then to the appropriate dean for approval. The drop/add form is then returned to the Office of the Registrar for processing.
No course may be added to student schedules after census day except in very special cases and then only by approval of the instructor and appropriate dean.

Drop/Add Form

Refund of Fees

A student dropping a course will receive a refund of his fees according to the following scale:
*Class days refer to the universityClass Days, not particular class days. **For example: If a class meets MWF , the 12th class day is not the 12th time the class meets, it is the 12th school day after classes begin (holidays and weekends excluded).

Sixteen Week Fall/Spring Semester:

  • 100 percent refund for dropping a class through 12th university class day   (while remaining enrolled)
  • No refunds for dropping classes after 12th university class day

Thirteen & Fourteen -Week Semester:

  • 100 percent refund for dropping a class through 10th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 10th university class day

Twelve Week Semester:

  • 100 percent refund for dropping a class through 9th university class day   (while remaining enrolled)
  • No refunds for dropping classes after 9th university class day

Eleven Week Semester:

  • 100 percent refund for dropping a class through 8th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 8th university class day

Nine & Ten Week Semester:

  • 100 percent refund for dropping a class through 7th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 7th university class day

Eight Week Semester:

  • 100 percent refund for dropping a class through 6th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 6th university class day

Seven Week Semester:

  • 100 percent refund for dropping a class through 5th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 5th university class day

Five & Six Week Semester:

  • 100 percent refund for dropping a class through 4th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 4th university class day

Four Week Semester:

  • 100 percent refund for dropping a class through 3rd university class day  (while remaining enrolled)
  • No refunds for dropping classes after 3rd university class day

Three Week Mini Semester:

  • 100 percent refund for dropping a class prior to class start date.  Beginning first class day, students must withdraw since they are only enrolled in one class.
  • No refunds for dropping classes after class start date.

Twenty Three, Twenty Eight Week, Thirty Two & Forty Seven Week Semesters:

  • 100 percent refund for dropping a class through 12th university class day  (while remaining enrolled)
  • No refunds for dropping classes after 12th university class day

Refund Information:

  • Refunds will be the applicable percentage of the total fees due for the semester, less any amount not paid.
  • If a scheduled course of instruction fails to materialize, by reason of lack of required students, all tuition for same will be refunded. Late fees and installment fees are not refunded.
  • No refunds will be made unless application is made within the same school year as withdrawal.
  • No refunds will be made on auditor's fees.

Dropping a course may affect your financial aid and/or scholarships.  Please check with the Financial Aid and Scholarship offices to determine your status before proceeding with your drop request.

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