TAMU-C Centrally Billed Travel Card Guidelines

Centrally billed travel cards (CBT cards) are issued to employees of Texas A&M University – Commerce (TAMUC) for approved travel expenses incurred while traveling on TAMUC business.  This includes airfare, car rental, fuel, hotel, and meals.  The monthly statement will be paid directly by TAMUC, and the cardholder will reconcile their expenses within the Concur system.  By applying for this card employees are expected to adhere to the following guidelines.

  • Cardholders are responsible for all charges which are placed on their card, as well as reimbursing TAMUC for any charges which do not meet the guidelines for travel reimbursements set by TAMUC, The A&M System, and The State of Texas.  Guidelines for the disbursement of funds can be found here, and a quick reference guide for allowable expenses can be found here
  • If the cardholder has a charge on their card which is not reimbursable per these guidelines, a deposit in that amount will have to be made to the account which is funding the travel.  Deposit of funds should be made no later than 30 days from the date of the traveler’s expense report, or the date of the statement on which the charge appears, whichever is closer to the date of travel.
  •  Expense reports should be submitted within 30 days of the last date of travel.
  • Personal charges of any kind are not allowed on the CBT card.

Failure to adhere the above guidelines will result in corrective action, including mandatory training, card suspension, and possible termination of travel card privileges.  The type of corrective action taken will be determined on a case by case basis.