Financial Aid Introduction

If you’re worried about paying for college, don’t be.

Our tuition rates are some of the most competitive in Texas and on top of that, more than 70% of our students receive financial aid. Find out how you may be eligible for scholarships, grants, loans and/or the work study program.

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:: Financial Aid Freshman Welcome

Book Smart, Budget Smart

We want to help you understand all of your options for investing in an A&M-Commerce education. We can help guide you through the process of applying for grants, loans and work-study opportunities. Contact us to learn more and get started.

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:: 2021-2022 New Student Net Price Calculator 2 undergrad only

New Students

NET PRICE Calculator

This tool will give you an estimate for your total education costs, including room and board. You’ll need information about your current financial status, your academic status, where you live, and when you plan to attend.

cartoon image of a calculator, a receipt, a bill and a coin.
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Types of Financial Aid, Scholarships, Grants and Work Study

Financial aid basics

Financial Aid consists of a variety of programs including scholarships, federal and state grants, and federal and state work study programs.

Financial aid is offered to degree-seeking students who complete a FAFSA or TASFA based on their eligibility. You must be enrolled in at least 6 credit hours each semester to be eligible for financial aid. Funding for grants and work study is limited so it is important for students to complete their FAFSA or TASFA as early as possible. You should also consider applying for university scholarships as well as searching for outside scholarship opportunities.

Scholarships

Scholarships are sources of financial aid which do not have to be repaid. These can be from both the university as well as outside sources.

Federal and State Grants

Most grants do not have to be repaid and are given to students based on financial need.

Work Study Program

Work study is a need-based financial aid program available to qualifying undergraduate and graduate students. The funding is limited. Students with a work study award in their financial aid package can apply for work study student employment opportunities once they complete the required work study training and obtain their work study permit.

Loans

There are several types of student loans: federal, state and private. Unlike scholarships and grants, a loan is borrowed money that must be paid back with interest. If you decide to take out a loan, make sure you understand the terms and conditions.

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Applying for Financial Aid – Graduate Student Aid

Graduate Student Aid

If you are enrolled in any graduate program and taking at least 6 hours, you may be eligible for financial aid.

Texas Graduate Tuition Set-Aside Grant Programs

These grants are available for Texas residents and have limited funding. Eligibility is based on financial aid need as determined by completion of the FAFSA. Awards vary based on funding levels for the academic year and student’s financial need. The student must be enrolled in no less than 6 graduate credit hours. Early application is recommended.

Students pursuing a master's degree

The grant may pay up to $1,000 per semester, provided all eligibility is met each year, for up to 2 years or graduation, whichever comes first.

Students pursuing a master's degree in a STEM field

The grant may pay up to $1,500 per semester, provided all eligibility is met each year, for up to 2 years or graduation, whichever comes first.

Students pursuing a doctoral degree

The grant may pay up to $1,500 per semester, provided all eligibility is met each year, for up to 4 years or graduation, whichever comes first.

Eligibility

  • Texas resident
  • Fully or conditionally admitted to the Graduate School
  • Pursuing a master’s or doctoral degree
  • Financial need as determined by completion of the FAFSA and all verification documentation by the priority deadline, January 15.
  • Must be enrolled in 6 credit hours each long semester and summer session(s)
  • Students must meet the Financial Aid Standards of Progress requiring 3.0 GPA for each semester and institutional cumulative GPA
  • This Grant is renewable provided a FAFSA is completed each academic year, financial need is demonstrated each year and the Financial Aid Standards of Progress are met at the end of each payment period
  • Funds are limited and will be awarded on a first-come-first-served basis after all financial aid requirements are met

Note: Awards are predicated on the availability of funding.

GRE Fee Reduction Certificate

Educational Testing Service (ETS), which administers the Graduate Record Examination (GRE), makes available to colleges and universities yearly, a limited supply of fee reduction certificates for the GRE, based on financial need as determined by the Free Application for Federal Student Aid (FAFSA). Individuals meeting the eligibility requirements will be required to pay 50 percent of the full test fee.

General eligibility requirements

You must be a U.S. citizen or resident alien who is a college senior or an unenrolled college graduate.

College seniors must be

  • Receiving financial aid through an undergraduate college in the United States, American Samoa, Guam, U.S. Virgin Islands or Puerto Rico, and
  • A dependent, who has a FAFSA that shows parental contribution (EFC) of no more than $2,500 for the senior year, or
  • Self-supporting and has a FAFSA that shows a contribution (EFC) of no more than $3,000 for the senior year

Unenrolled college graduates must

  • Have applied for financial aid, and
  • Have a FAFSA that indicates self-supporting status and a contribution of no more than $3,000.

To apply for a GRE Fee Reduction Certificate

  • The ETS GRE Fee Waiver process has changed. Schools are no longer directly involved as in years past.
  • Students interested in applying for a GRE Fee Reduction Waiver will need to complete the Reduction Waiver and attach a copy of the current FAFSA Student Aid Report (SAR).

View more information on the GRE Fee Reduction Certificate.

Tips

Graduate Students (masters, doctoral)

Must be fully admitted into an eligible program. Provisional admitted students are not eligible. Contact the Graduate School to confirm full admission

Certification

Students must submit a copy of their certification/deficiency plan to the Financial Aid and Scholarships Office. (Non-degree programs are not eligible.)

  • Students in these programs may have limited loan eligibility due to loans borrowed to complete their undergraduate degree(s).
  • Certification students should contact the Graduate School and/or the Certification Office to confirm full admission.
  • Pell Grants are not available for certification students at A&M-Commerce.

Second Bachelor's Degree

  • Students must contact Undergraduate Admissions to confirm full admission.
  • Students in these programs may have limited loan eligibility due to loans borrowed to complete their undergraduate degree(s).
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Applying for Financial Aid tabs

Applying for Financial Aid

Your first step in applying for financial aid of any kind is to complete the Free Application for Federal Student Aid (FAFSA) or the Texas Application for State Aid (TASFA). You may qualify for low-interest, forgivable federal loans as well as other kinds of scholarships and grants after federal aid is applied .

Applying for Financial Aid – FAFSA and TASFA

  • FASFA is for U.S. citizens, permanent U.S. residents and eligible non-citizens.
  • TAFSA may be for you if you are not a U.S. citizen but you graduated from a Texas high school.
  • If you are an international student, you are likely not eligible to complete the FAFSA or TASFA, but you may be eligible for scholarships and private loans.

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Applying for Financial Aid – FASFA

Step 1. Review Requirements

  • U.S. Citizen
  • Permanent U.S. resident with an Alien Registration Card (I-551)
  • Conditional permanent U.S. resident with visa type I-551C
  • Citizens of the Freely Associated States: the Federated States of Micronesia and the Republics of Palau and the Marshall Islands

  • Eligible non-citizen with an Arrival/Departure Record (I-94) showing one of the following:
    • Refugee
    • Asylum granted
    • Parolee (for a minimum of one year)
    • Cuban-Haitian entrant

Step 2. Determine Your Dependency Status

Step 3. Gather Documents

  • Your Social Security number (it’s important that you enter it correctly on the FAFSA!)
  • Your parents Social Security numbers if you are a dependent student
  • Your driver’s license number if you have one
  • Your Alien Registration Number if you are not a U.S. citizen
  • Federal tax information or tax returns including IRS W-2 information for you (and your spouse, if you are married), and for your parents if you are a dependent student IRS 1040, 1040A, 1040EZ
  • Foreign tax return
  • Tax return for Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federal States of Micronesia or Palau
  • Records of your untaxed income such as child support received, interest income, and veteran’s non-education benefits, for you, and for your parents, if you are a dependent student
  • Information on cash; savings and checking account balances; investments, including stocks and bonds and real estate but not including the home in which you live; and business and farm assets for you, and for your parents if you are a dependent student.

Step 4. Get a Federal Student Aid ID

Step 5. Filling Out the Online Form

  • When you are ready to complete your FAFSA, select “Filling Out a FAFSA” in Section 2. Follow the on-screen instructions.
  • You may also obtain a paper version of the FAFSA from your high school counselor or from the Financial Aid & Scholarships Office. Please note that the paper FAFSA can take 3-5 weeks to be sent to A&M-Commerce.
  • How to Fill out the FAFSA video

Use the IRS Data Retrieval Tool

  • If you or your parent has completed your taxes for the appropriate FAFSA year, you may be able to upload the required income information directly from your or your parents IRS tax return to your FAFSA. This step is highly encouraged because it can assist you in processing your FAFSA faster.
  • IRS Data Retrieval Tool

Step 6. You're not done yet!

  • You’ll receive a Student Aid Report (SAR) Information Acknowledgment in the mail about 2 weeks after submitting your online FAFSA. If you provided a valid email address, you’ll receive an email with a link to your SAR information on the web within 5 days.
  • To check the status of your Free Application for Federal Student Aid (FAFSA), click Log In on the FAFSA on the Web home page to log in; your FAFSA status can be found on the “My FAFSA” page, which displays immediately after you log in if you have already started or completed a FAFSA.

  • When you receive your SAR, read the comments section and review. If you find any errors correct them. Remember: If you are a dependent student, your parents must sign the correction also.
  • After the Financial Aid and Scholarships Office receives your FAFSA, you will be sent an email to your university email account on myLEO. You will then be required to log on to your myLEO account to complete any other requirements before you are awarded financial aid. Complete any outstanding requirements as soon as possible otherwise your financial aid will be delayed and you will not be awarded in a timely manner.

*Applications for assistance cannot be fully considered until all of the required application forms are received by the Financial Aid and Scholarships Office and the applicant is fully admitted as a regular degree-seeking student. Contact the Admissions Office for admission information. A&M-Commerce officially corresponds with students through their assigned A&M-Commerce email account myLEO.

Important Dates

The application period begins on October 1 of each year for the following academic year. You should complete the FAFSA or TASFA as soon as possible for each academic year so put it on your calendar!

Application Priority Deadlines

To receive the best possible combination of financial assistance, an applicant should submit all required application forms to the Financial Aid and Scholarships Office by the priority deadline dates listed below. Applications received after these deadline dates are awarded based on funds available.

Fall/SpringJanuary 15th
Spring OnlyNovember 15th
SummerApril 15th

Deadline for 2020-2021 FAFSA or TASFA

Financial aid applications for the 2020-2021 year need to be received in the Financial Aid and Scholarships Office by June 10, 2021. Due to the various processes required, applications will not be accepted after June 10, 2021.

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Applying for Financial Aid – TASFA

In 2001, the Texas Legislature passed legislation allowing certain categories of foreign students to meet state requirements for residency. This classification enables these students to pay resident tuition and fee rates while attending public institutions of higher education in Texas. The classification also allows these students to meet residency requirements for some state financial aid programs.

Step 1. Review Requirements

  • Students who are not able to complete the FAFSA due to their immigration status may be able to file the TASFA.
  • Classified as a Texas resident
  • Eligible to pay the Texas in-state tuition rate, not due to waivers such as an in-state scholarship or an assistantship

To receive this classification, you must be able to meet one of the three criteria below:

  • You must hold a visa that enables you to domicile in the United States. You (or your parent(s) if you are a dependent) must be gainfully employed in Texas for at least 12 months.
  • You (regardless of INS status) have petitioned for permanent residency status (have filed an I-130 or I-140).
  • You have resided in Texas for three years leading up to graduation from high school or the receipt of a GED certificate, living at least part of that time with a parent or court-appointed legal guardian. You have not established a residence in another state or location and have not taken ANY college hours prior to fall 2001 that required admission to an institution of higher education (this includes hours taken through dual enrollment while attending high school).

If you qualify for resident status based on one of the three criteria listed, you are eligible to apply for state aid. Please complete the Texas Application for State Financial Aid.

Step 2. Determine Your Dependency Status

Step 3. Gather Documents

  • Your Social Security number if you have one
  • Your parents’ Social Security numbers if they have one and you are a dependent student
  • Your driver’s license number if you have one
  • Foreign tax return
  • Records of your untaxed income such as child support received, interest income, and veteran’s non-education benefits, for you, and for your parents, if you are a dependent student
  • Information on cash; savings and checking account balances; investments, including stocks, bonds and real estate, but not including the home in which you live; and business and farm assets for you and for your parents if you are a dependent student.
  • To verify your earnings, attach to your application the appropriate tax return transcript and W-2s appropriate to the academic year.

Step 5. Filling Out the Online Form

  • When you are ready, submit your TASFA and required documents here to complete the process.
  • Please note that the TAFSA can take 3-5 weeks to be reviewed and processed by A&M-Commerce.

Step 6. You're not done yet!

  • After the Office of Financial Aid and Scholarships receives your TAFSA, you will be contacted via LeoMail (through your myLEO account) if any additional information is needed.
  • Complete any outstanding requirements as soon as possible otherwise your financial aid will be delayed and you will not be awarded in a timely manner.

*Applications for assistance cannot be fully considered until all of the required application forms are received by the Office of Financial Aid and Scholarships and the applicant is fully admitted as a regular degree-seeking student. Contact the Admissions Office for admission information. A&M-Commerce officially corresponds with students through their assigned A&M-Commerce email account within their myLEO.

Important Dates

The application period begins on October 1 of each year for the following academic year. You should complete the FAFSA or TASFA as soon as possible for each academic year. Mark it on your calendar as a reminder.

Application Priority Deadlines

To receive the best possible combination of financial assistance, an applicant should submit all required application forms to the Office of Financial Aid and Scholarships by the priority deadline dates listed below. Applications received after these deadline dates are awarded based on funds available.

Fall/SpringJanuary 15
Spring OnlyNovember 15
SummerApril 15

Deadline for 2020-2021 TASFA

Financial aid applications for the 2020-2021 year need to be received in the Office of Financial Aid and Scholarships by June 10, 2021. Due to the various processes required, applications will not be accepted after June 10, 2021.

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Awarding Financial Aid

Awarding Financial Aid

How financial aid is awarded

We make every effort to meet your financial need through a combination of aid programs. The amount awarded, using the “first-come, first-served” basis, while limited funds are available, will be based on:

  • The financial need of the applicant,
  • The limitations imposed by the various financial aid programs, and
  • The availability of funding.

Once a Financial Aid Package Has Been Awarded

  • An award notice will be sent to the applicant’s myLEO email account indicating the types and amounts of aid offered.
  • You must review your award notification in myLEO and accept or decline all the financial assistance offered to you.

Your total calculated need will likely not be met with gift-aid (grants and scholarships). In order to meet as much of the documented need as possible, you must apply for self-help program (loans or employment). If, after the aid package has been awarded, it is determined that an additional resource(s), such as outside scholarship(s) and third-party payments are available to you to help meet the cost of attendance, the Financial Aid and Scholarships Office will:

  • Recalculate the applicant’s eligibility to include the additional resource(s).
  • Adjust the student’s award to prevent the over-award situation. Adjustments may include canceling or decreasing previously awarded aid.
  • Send a revised email to the applicant indicating any revisions made to the aid package.

Financial Aid Release Dates

Based on current laws and regulations overseeing federal and state financial aid programs, eligible disbursements can be credited to university student accounts no more than 10 days prior to the first day of classes. Courses taken in sub-terms within the traditional fall/spring semester may have different release dates based on the earliest start date of course work. In addition, specific online programs have different release dates due to the length of the terms.

The Financial Aid Office authorizes eligible disbursements to Student Accounts beginning at 5:00 p.m. on release days. These dates are subject to change should federal and/or state laws and regulations change.

For information about financial aid refunds, please contact the Office of Student Accounts at 903.886.5050 or 903.886.5501. You can also email Student Accounts, visit their website or visit the refunds webpage.

Where Financial Aid Can Not Be Applied

  • Courses taken by audit
  • Credit hours earned by placement exams
  • Non-credit coursework
  • Transient and transfer students attending for only one term
  • Non-degree students who will not seek a degree from A&M-Commerce
  • Course(s) being repeated where a passing grade was earned and are accepted towards the degree
  • Course(s) where a passing grade was earned and the course(s) is being repeated for the sole purpose of improving the GPA
  • A course where a passing grade was earned and the course is being repeated in combination with another course for purposes of receiving financial aid
  • Course(s) taken outside of students degree program and not required for graduation

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Financial aid:: How to Accept Your Financial Aid Award

How to Accept Your Financial Aid Award

These will be the steps you will follow to accept your financial aid.

Step 1

Log in to your MyLEO. Select the “Student Resources” tab and scroll to the bottom of the menu to click on the link titled “Your Financial Aid.” This opens your personalized financial aid homepage. Be sure to select the appropriate award year.

Step 2

Select the “Award Offer” tab to accept or deny the offered financial aid by using the drop-down box. Please keep in mind, if aid is awarded fall and spring, the amount awarded will be split between the terms, whether or not you modify the award.

Step 3

Click on the submit button on the bottom right of the “Award Offer” page.

Step 4

Acknowledge the terms and conditions and click “Accept Award” to confirm your decisions.

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FINANCIAL AID FOR COMPETENCY-BASED EDUCATION PROGRAMS

for Competency-Based Education Programs

Financial aid awarding for the BAAS-ORGL/Criminal Justice (BSCJ-CJCB) programs differs from the traditional fall/spring programs. Financial aid is offered for the entire award year and split evenly among the seven-week terms. Aid is disbursed upon the successful completion of each set of terms with the earliest release day specific to each term. Our office reviews Satisfactory Academic Progress (SAP) at the end of Fall 2 (TAB 2), Spring 2 (TAB 4), and Summer 2 (TAB 6) in order to determine future eligibility. Because of the low cost of the program, students are not eligible for Institutional Grants/Scholarships. Private educational loans and outside scholarships are welcomed.

Term Dates

Term Start DateTerm End DateDate of Release of Financial Aid to Student Accounts
09/07/202110/22/202109/03/2021
11/01/202112/17/202110/29/2021
01/18/202203/04/202201/14/2022
03/28/202205/13/202203/25/2022
05/16/202207/01/202205/13/2022
07/11/202208/26/202207/08/2022

These dates are subject to change. Disbursements occur after business hours.

For information about financial aid refunds, please contact the Office of Student Accounts at [email protected].

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Financial Aid Standards of Academic Progress

Standards of Academic Progress

SUSTAINING YOUR ELIGIBILITY

Stay on track; keep your financial aid intact! To remain eligible for financial aid, you will need to meet the government’s standards for academic progress.

Purpose and Scope

The Higher Education Act of 1965, as amended, mandates institutions of higher education to establish a minimum standard of satisfactory academic progress for students who receive financial aid. These standards shall apply to all students who receive financial aid, unless the terms of a particular grant provide otherwise. These provisions apply to students who, at any point in their educational career, apply for financial aid.

Satisfactory Academic Progress

The Office of Financial Aid and Scholarships will review each financial aid recipient for overall academic progress as well as end of term progress (fall/spring/summer II). All terms will be reviewed, including those for which financial aid was not requested.

Student records will be reviewed to ensure that the following criteria are met:

  • Qualitative progress: Both institutional cumulative and semester/term GPA requirements are met.
  • Quantitative progress: The required number of credit hours is completed each semester/term and overall, and the student has not exceeded the maximum number of credit hours allowed to attempt to complete degree.

Grade point average (GPA) requirement

Students must maintain both institutional cumulative and term GPA standards.

Student classificationGPA required
Undergraduate students2.0
Graduate students3.0

Hours requirement

In general, to be eligible for financial aid in any semester/term:

  • Undergraduate* and graduate students must be enrolled in at least six credit hours
    • *Federal Pell Grant eligible undergraduate students may receive a minimum Federal Pell Grant for enrollment of less than six credit hours.
  • All students must complete a minimum of 67% of the number of credit hours they attempted in a semester/term and overall (including transfer work).
    • Calculation: Hours completed divided by hours attempted x 100
    • Example: Student attempted 12 hours but withdrew from a three-hour class, completing only nine hours (9 hrs/12 hrs x 100 = 75%).

Maximum time frame to complete a degree program

Undergraduate students

The number of credit hours a student attempts may not exceed 150% of the number of credit hours required for graduation in his or her program of study, as published in the university catalog. If the published number of hours required for graduation is 120, a student may not attempt more than 180 credit hours (120 x 150% = 180) and continue to receive financial aid. All periods of enrollment are considered, including those where the student did not receive financial aid as well as hours transferred from another school. If the number of attempted hours reaches 150% of the hours required for graduation, the student will no longer be eligible for financial aid.

Students will be limited to the following number of attempted hours to complete their degree or certification program:

Degree or programAttempted hours
Undergraduate degree180
Second undergraduate degree45
Teacher certification45

Graduate students

To coincide with A&M-Commerce’s Graduate School policy, graduate students pursuing a master’s degree must complete their degree program within six (6) years from the time they are admitted to their respective master’s program. Graduate students pursuing a doctoral program must complete their degree program within ten (10) years from the time they are admitted to their respective doctoral program. All periods of enrollment are considered, including those where the student did not receive financial aid as well as hours transferred from another school. Once the maximum time frame has been reached, the student will no longer be eligible for financial aid.

Graduate students who have been placed on a financial aid suspension for the 150 rule but have not reached their maximum year limit are advised to email [email protected] to request a manual Satisfactory Academic Progress review. This will allow the financial aid office to verify the students account information and remove the notification, if applicable.

Calculate your SAP

In order to receive financial aid, you are required to successfully complete 67% of the classes attempted each semester and cumulatively.

Semester Completion Rate

Example: You’ve registered for 15 hours at the beginning of the semester but dropped a 3 hour class and received an F in another 3 hour class. Therefore, you’ve attempted 15 hours and completed 9 hours resulting in a completion rate of 60% (9/15 = .60).

Cumulative Completion Rate

Example: You’ve transferred from another school with 30 attempted hours but only completed 25 hours. You then attempt 15 hours at A&M-Commerce but only complete 3 hours. Therefore, you have a total of 45 attempted hours and 28 completed hours resulting in a completion rate of 62% (after rounding – 28/45 = .6222).

NOTE: Summer terms (Summer I & Summer II) are considered one entire semester. Therefore, if you take 3 hours in each term, you attempted a total of 6 hours for the Summer terms.

Consequences of Not Meeting Satisfactory Academic Progress

Financial aid warning

The first time a student fails to meet financial aid SAP standards, the student will be placed on financial aid warning status. A notification will be sent to the student via myLeo email. Students will be eligible for financial aid while in a warning status; however, students must make satisfactory academic progress during the semester or term to remain eligible for financial aid.

Financial aid suspension

In the event, the student does not meet the requirements for SAP while on financial aid warning status, he or she will be placed on financial aid suspension. Notification will be sent to the student via myLeo email. Students will not be eligible for any type of federal, state or institutional aid while in suspension status.

*Students that completely withdraw from all courses in a semester or receive all Fs for a semester will have their aid canceled for any future aid periods. Students will automatically be on financial aid suspension.

Approved Appeals

A student who has successfully appealed their financial aid suspension will regain aid eligibility for one semester under financial aid probation. Students on financial aid probation must meet satisfactory academic progress requirements during their probationary term to regain eligibility for future semesters. Term eligibility will be determined by the successful completion of educational plan requirements for students with an approved appeal and educational plan.

How grades, incompletes, withdrawals, transfer credits, and repeats affect SAP

Attempted hours include all registered hours per semester whether or not the student earns a grade or receives credit.

The following are considered hours attempted, but not completed:

  • F grades for undergraduate students
  • D or F grades for graduate students
  • W or withdrawal from courses for all students
  • Q dropped course(s), but still enrolled for all students
  • I, incomplete, ip, in progress, or x incomplete grades for all students
  • U unsatisfactory grades for all students
  • All transfer hours attempted, but not completed for all students

The following are considered completed hours and include all semester hours for which the student earns a grade:

  • A through D grades for undergraduate students
  • A through C grades for graduate students
  • S satisfactory grades for all students
  • All transfer hours completed for all students

Financial assistance is usually not provided for repeated coursework. However, if a higher grade for a particular course is required for that course to be accepted to the student’s official program of study, financial assistance can be provided on an individual basis.

Certain courses, in the department of music and the department of art, though they appear to be repeat courses are not repeated courses. The course needs to be taken several semesters in order to obtain the necessary credit hours within the course.

How Dropping Classes and Withdrawing Affects Aid

Are you a student receiving financial aid and considering dropping a class or completely withdrawing? Below are just a few things you should know before you withdraw.

Satisfactory Academic Progress (SAP)

All students must successfully complete minimum credit hour and minimum GPA requirements in order to receive financial aid funds each semester. Failure to do so can endanger your ability to receive financial aid for future semesters.

More information about Satisfactory Academic Progress.

Financial Consequences

Return of Financial Aid Funds: You may be required to repay a portion of the aid you’ve received, causing you to owe a balance to the university.

Outstanding Student Account Balance: Monitor your student account balance before and after you withdraw. You are responsible for any account balances. Outstanding balances can prevent you from registering, receiving an official transcript, plus much more.

Lifetime Limits

Several types of financial aid, such as Federal Pell Grant and Direct Student Loans, have limitations regarding the amount of funds you can receive in your lifetime. Once they are used, you cannot get those funds back; therefore, the longer you delay, the more you pay for your education.

Student Loan Consequences

Students who are no longer enrolled at least half-time will be required to begin repaying their student loans after their six-month grace period has ended. In addition, exit loan counseling will be required to be completed at https://studentloans.gov/myDirectLoan/index.action. It is important that students always know their student loan history. This information is always available at www.studentaid.gov for every loan at any institution attended.

For more information, contact your college financial aid advisor.

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Financial Aid Consequences for Drop

If you are considering dropping a class, you need to know how this can affect your financial aid and much more.

Satisfactory Academic Progress (SAP)

If you do not meet SAP standards, you will lose your financial aid eligibility. Students are required to successfully complete 67% of the classes they attempt along with the minimum GPA requirement for your classification. For more details see Satisfactory Academic Progress.

Return of Financial Aid Funds

Students that drop a class on or before the census day of the semester may no longer be eligible for all the financial aid they originally received. Several awards such as the Federal Pell Grant and Direct Loans have enrollment requirements in order to receive them. The Financial Aid Office will adjust your award accordingly and any funds that have been disbursed will result in a balance owed to A&M-Commerce.

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Appeal Information & Forms

Appeals

Deadlines

Priority Appeal

  • Spring 2021 – January 4
  • Summer 2021 – May 21
  • Fall 2021 – August 13

Final Appeal

  • Spring 2021 – March 7
  • Summer 2021 – June 22
  • Fall 2021 – October 21

Submitting an appeal prior to the final deadline does not guarantee approval of the appeal for the intended term. Students who are on financial aid suspension and pursuing an appeal must plan to make alternative payment arrangements with the Office of Student Accounts while the appeal is under review. Although the intent of the committee is to review appeals in 2-3 weeks after an appeal is submitted, the process may take longer, depending on the volume of appeals received. Appeal decisions may take up to 3-4 weeks for processing from the date the student submits the appeal. It is the student’s responsibility to submit the appeal with supporting documentation. If documentation is incomplete, the appeal will be rejected and a new appeal must be submitted with supporting documentation.

Appeal Process

Students whose eligibility for financial aid has been suspended may appeal the decision in writing to the Office of Financial Aid and Scholarships if extenuating circumstance(s) led to their unsatisfactory progress. Extenuating circumstances consist of but are not limited to personal illness, medical problems and death in the family. Documentation is required to substantiate the extenuating circumstance(s).

An appeal consists of the appropriate appeal form and supporting documentation. The student will complete the appeal form based on the reason the student was placed on financial aid suspension. Please review the appeal form for examples of appropriate supporting documentation. Note that all appeals require an educational plan regardless of the student’s academic history. Please refer to the educational plan section below for more details.

Appeals are reviewed by the Financial Aid Committee and decisions are sent to the student in writing via the student’s myLeo email. Students must use their myLeo email address when completing the form.

If the student is not satisfied with the decision sent by the Financial Aid Committee, the final option for the student is to appeal to the University Financial Aid Appeals Committee. The student must request this by completing a new appeal form. The student must indicate on the form that they wish to have their appeal reviewed by the University Financial Aid Appeals Committee. Only one appeal for each classification will be eligible for review by the University Committee. The decision of the University Financial Aid Appeals Committee is final and cannot be overturned. The University Financial Aid Appeals Committee will notify the Financial Aid Committee of the decision. The Financial Aid Committee will notify the student of the committee’s decision in writing via the student’s myLeo email. Students must use their myLeo email address when completing the form.

Appeal Forms

There is one appeal form for all suspension types.

NOTE: If you are on suspension for GPA, completion, and/or maximum time frame you must select both reasons in the appeal form.

GPA, Completion Hours, All Fs, and Maximum Time Frame
Use this form if you are on financial aid suspension for GPA and/or Completion Hours and/or All F’s and/or Maximum Time Frame.

You are on a suspension because you did not meet the requirements:

GPA– minimum term and institutional GPA required for your classification (2.0 Undergraduate) (3.0 Graduate and Doctoral)

Completion of Hours– complete the required hours for the term and overall cumulative (including transfer work) of 67%.

All F’s– received all F’s in a term.

Maximum Time Frame– exceeded 150% of the allowable credit for your degree program. All appeals will require an Educational Plan to be completed by your academic advisor. Once you submit the form, they will be notified electronically that their portion of the form is ready for them to complete. See more in the Educational Plan Basics section below.

Athletic Scholarship Appeal
Use this form if you are in receipt of an athletic scholarship and are appealing for the prior term.

Scholarship Appeal
Use this form if you are in receipt of a university scholarship and are appealing for the prior term.

Educational Plan Basics

Educational plans outline student expectations and the time frame needed to return to meeting standards of progress. The student will agree to the conditions of the educational plan. Should the student not agree to the plan, the student will forfeit future financial aid. The student will need to reinstate their financial aid through the reinstatement process.

  • Students who complete a semester with all F’s and submit the “Financial Aid Standards of Progress: All F’s Appeal Request” form will be placed on an educational plan immediately following the semester of all Fs.
  • Students who complete the “Financial Aid Standards of Progress: Appeal Request for GPA and/or Completion Hours” form may be placed on an educational plan depending on the academic history review.
  • If, during the academic history review, it is found the student can meet financial aid standards of progress within the next semester, the student will be placed on probation without the need for an educational plan.
  • If, in the next semester of enrollment while on probation, the student again does not meet financial aid minimum standards of progress, the student will be required to meet with a representative of the academic advising center and establish an educational plan.
  • Note: A student placed on an educational plan must follow that plan for the duration outlined on the plan. Should a student not be able to meet the conditions of that plan, the student will be allowed only one additional appeal to modify the plan. When a modification to an educational plan is complete and the student is not be able to meet the conditions of the modified plan, the student will forfeit future financial aid.

Request for Financial Aid Reinstatement

After a financial aid suspension, if a student chooses not to submit an appeal or if a student has lost all appeal options, a student can reinstate their financial aid for a subsequent term. To reinstate financial aid, a student must:

  • enroll at least half time (6 credit hours) in A&M-Commerce courses within your degree program and pay the expenses related to that enrollment for one semester at A&M-Commerce. For example, payments can include those from individual checking/savings accounts, credit cards and/or a private education loan. University funds are not eligible forms of payment for re-instatement.
  • complete at least 67% of attempted hours for the semester.
  • obtain the appropriate end-of-term and institutional cumulative GPA (undergraduate minimum is 2.0; graduate minimum is 3.0).

A student who successfully meets the requirements for reinstatement and all other conditions regarding financial aid standards of progress will be placed on financial aid probation and will be eligible to apply for financial aid. After a student has met all conditions of financial aid standards of progress for two consecutive terms, the student will be back in good standing.

Frequently Asked Questions

Frequently Asked Questions

I have no more appeals left, what are my options?

I have no more appeals left; what are my options?

Students who have exhausted all available financial aid appeals have the following options:

  • Reinstatement of financial aid through the reinstatement process. This process requires the following to occur: Register for a minimum of 6 credit hours in the semester; pay out of pocket for tuition and fees for the registration; complete all courses attempted with the minimum end-of-term GPA (undergrad requires no less than a 2.0 GPA; grad requires no less than a 3.0 GPA). Once all the steps are complete, students will need to submit a Request for Financial Aid Reinstatement Form.
  • Private education loans programs. These types of educational loans are available from lenders and agencies outside the university. These programs are based on the credit worthiness of the borrower and may require a co-signer. The terms and conditions and repayment plans of these loans vary from program to program. Our office works with all programs and we do not endorse any one particular program. Further information can be found on our web site at Private Education Loans.
  • Tuition loan and installment plans. These are available through the Office of Student Accounts. Both programs are short term in nature as full repayment is required in the semester for which the tuition loan (short-term loans) or installment plan are utilized. The installment plan can be initiated through LeoPay in your myLEO student portal (Summer terms may not be eligible for tuition loans and installment plans. Contact the Office of Student Accounts for more information).
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How long is the appeal process?

Appeals reviewed by the Office of Financial Aid and Scholarships may take 2-3 weeks to process from the date of receipt. They are reviewed in the order they are received and may take additional time to review during peak times. Appeals with the University Financial Aid Appeals Committee have no set time frame as these are reviewed outside of our office by campus partners. Students need to make alternate payment arrangements with the Office of Student Accounts while their appeal is under review to avoid being dropped for nonpayment.

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This is my second appeal; what do I do?

A second financial aid appeal requires the student to submit the appropriate appeal form/educational plan, completed by their academic advisor, as well as supporting documentation. Supporting documentation must confirm the statements made in the appeal form.

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What is the university appeals committee process, in general?

A student who does not meet Satisfactory Academic Progress (SAP) for the first time is placed on financial aid warning for the following semester. If a student continues to fail to meet the minimum SAP standards, they are placed on financial aid suspension. The student must then appeal with the financial aid office to regain their financial aid eligibility. A student who makes all F’s in a semester is automatically placed on financial aid suspension with no warning. Satisfactory Academic Progress is reviewed at the end of each term. To appeal, the student must submit the following documentation to our office for review by the University Financial Aid Appeals Committee: The appropriate appeal form/educational plan, completed by the student’s academic advisor, and supporting documentation. Once a decision has been made, the student’s account is updated and the student is notified by university email of the changes made to their account. For further details and instructions, review the Appeals Process section of the A&M-Commerce website.

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Financial Aid :: Consortium Agreements

CONSORTIUM AGREEMENTS

A&M-Commerce students who are taking courses at another college to transfer the coursework to A&M-Commerce may qualify for financial aid through the Consortium Agreement.

Consortium Requirements

Through the Consortium Agreement, A&M-Commerce serves as the “home” school while the other institution serves as the “host” school. The Consortium Agreement officially notifies us that you are registered, the class is in your degree plan and that you will submit transcripts at the end of the class to A&M-Commerce. Consortium Agreements are not processed until after census day, which is the 12th day of class.

Note: Students enrolled in a CBE-TAB program are not eligible for Consortium Agreements.

  • Spring and fall consortiums will require no less than 6 credit hours of enrollment at A&M-Commerce to be eligible for processing.
  • Summer consortiums will not require enrollment at A&M-Commerce.
  • Only federal financial aid will be applicable.
  • The coursework to be taken must transfer back to A&M-Commerce and be applicable to the student’s degree at A&M-Commerce for the Consortium Agreement to be applicable.
  • The coursework must be approved by the student’s A&M-Commerce academic advisor.
  • The student cannot be receiving a Federal Pell Grant at the other institution.
  • The student is responsible for the tuition and fees at the “host” institution.
  • For consortium agreements to be reviewed and processed, they must be submitted at least 30 days prior to A&M-Commerce’s last day of class for the term.
  • Transcripts must be received by the Admissions office no later than 30 days after the A&M-Commerce term end date.

What You Need To Do

  • The Financial Aid Office at the “host” institution completes Part 3.
  • The Financial Aid Office at the “Host” institution or the student submits it to the A&M-Commerce Office of Financial Aid and Scholarships.

A student on a Consortium Agreement is responsible for and agrees to provide information, updates and documents to ensure their Consortium Agreement remains valid to continue to receive financial aid.

  • The student is responsible for reporting enrollment changes and providing such changes within two days of when the change occurs.
  • The student is responsible for submitting official academic transcripts to the Admissions office at A&M-Commerce, showing completion of the coursework taken through the Consortium Agreement. If transcripts are not received in a timely manner, the aid that was disbursed as a result of the consortium being processed will be returned. This will create a balance that will have to be paid.

For further information or questions regarding Consortium Agreements, please contact the Financial Aid and Scholarships Office at [email protected].

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Veterans and Military Services – Benefits Information

Veterans and Military Services

Your GI Bill benefits will go further at A&M-Commerce. With some of the lowest tuition rates in the state, we make it easier for veterans like you to earn a college degree.

A&M-Commerce, with the support and cooperation of the Department of Veterans Affairs and the Texas Veterans Commission, is proud and dedicated to serve the veteran students and their dependents in their pursuit of higher learning. Find out how to make the most of your military training and benefits as you convert that experience into a highly valued education that will enable you to succeed in the marketplace.

How to Apply for Benefits

Applications for benefits for new and transfer veterans and their dependents can be made online directly to the U.S. Department of Veterans Affairs or in person at the A&M-Commerce Student Access and Success Center at 2200 Campbell St, Commerce, TX.

Every semester a Request for Certification (PDF) for all VA students receiving the GI Bill must be submitted prior to entitlements starting.

HE-V Application for Veterans

HE-D Application for Dependents

Along with the application, veterans must provide proof (DD-214) from the Department of Defense regarding their military service and nature of discharge.

Veterans and dependents must also provide proof of eligibility or ineligibility for Montgomery GI Bill benefits (Chapter 33/Post 9/11) by requesting an education benefits letter from the VA office in Muskogee, OK at 888-442-4551 or www.gibill.va.gov.

Information by Chapter

Chapter 30: Montgomery GI Bill Active Duty
Chapter 31: Vocational Rehabilitation and employment
Chapter 32: Post-Vietnam Era Veterans Educational Assistance Program (VEAP) and The Educational Assistance Pilot Program (Section 901)
Chapter 33: The Post 9/11 GI BILL (NEW)
Chapter 35: Survivors and Dependents Educational Assistance Program
Chapter 1606: Montgomery GI BILL Selected Reserve Educational Assistance Program
Chapter 1607: Reserve Educational Assistance Program (REAP)

Hazelwood Exemptions

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Forms

Forms

Instead of using email, please use the Secure Upload Tool to submit your forms and documents.

Verification Forms

Student-Identity and Statement of Educational Purpose can be completed in one of 2 ways:

By mail (for your convenience and preferred method):
  • Print out the Statement of Educational Purpose Form.
  • Take the form and your government-issued photo ID to a notary public (e.g., valid driver’s license, valid state ID card, valid U.S. Passport).
  • Complete the form in the presence of the notary public.
  • Mail the original, completed notarized form to our office.

(We cannot accept this form via email or fax. Please send via U.S.P.S. or drop off, in person, at The Welcome Center.)

In person:
  • Come to the financial aid office. Bring your government-issued photo ID (e.g., valid driver’s license, valid state ID card, valid U.S. Passport).
  • Our office will have a similar form for you to complete.

Verification of 2019 Income Information for Tax Filers

If 2019 income tax returns have been filed with the IRS and have been selected for verification, the student, and parent if applicable, can update the 2021-2022 FAFSA income data through the IRS Data Retrieval option.

Log in to your FAFSA at FAFSA.gov as you will be making a correction to the financial information (income section). Selecting the “already completed taxes” and checking the box “you have filed” will enable you to select the “View Option” to link to the IRS. This will expedite the verification process and no IRS tax transcript will be needed.

If you are unable to utilize the IRS Data Retrieval option, you will need to request a Tax Return Transcript through the IRS website at Get Transcript. Select the Tax Return Transcript option. Please make sure to submit the request. Also, please make sure to include your CWID on ALL pages before sending them to our office.

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Financial Aid Frequently Asked Questions

Frequently Asked Questions

What types of financial aid are available?

GRANT: A sum of money given by a government or other entity that does not have to be paid back.
LOAN: Money that is borrowed and must be paid back.
WORK STUDY: A program enabling students to work part time on campus while attending college.
SCHOLARSHIP: A grant or payment made to support a student’s education based on achievement

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Why was my student selected for verification?

The verification process is a quality control method used to ensure that federal aid is disbursed accurately. Therefore, the Department of Education uses various models to determine which FAFSAs are selected and then the school is required to verify. The goal of the process is not to deny students aid, the goal is to ensure that all students are getting all of the aid for which they qualify.

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Is financial aid available?

Approximately 75% of our students receive financial aid.

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How are transfer credits evaluated?

Credits are assessed by the Office of Admissions and may be reviewed by department heads or deans. Only college- level courses with a grade of “D” or better will transfer. Courses with grades below “C” may not count towards your major. Transferable credits will be awarded upon completion of an evaluation.

Submit Application
Apply using ApplyTexas and choose Texas A&M University-Commerce as your school of choice.

Submit Official Transcript(s)
FRESHMEN:
Complete high school transcript through your junior year. Dual-credit freshmen must also submit an official transcript from the institution that offered the dual-credit classes.
TRANSFER: Official transcripts from all previously attended institutions.
INTERNATIONAL: Transcripts must be evaluated by an independent credential evaluation agency before being considered for admission.

Submit Test Scores
FRESHMEN:
Use the A&M-Commerce codes, 4088 ACT and 6188 SAT, to submit your scores on act.org or collegeboard.org.
INTERNATIONAL: Language proficiency scores Apply for Financial Aid
FRESHMEN, TRANSFER: See page 32 for details. Follow up
Check your account for admission status, financial aid and scholarship info, registration, updates and deadlines through myLeo.

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Is Financial Aid Available for International Students?

International students are required to show proof of financial support through bank and sponsor statements. Financial aid and/or assistantships should not be relied on for funding of housing or education.

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I have no more appeals left, what are my options?

I have no more appeals left; what are my options?

Students who have exhausted all available financial aid appeals have the following options:

  • Reinstatement of financial aid through the reinstatement process. This process requires the following to occur: Register for a minimum of 6 credit hours in the semester; pay out of pocket for tuition and fees for the registration; complete all courses attempted with the minimum end-of-term GPA (undergrad requires no less than a 2.0 GPA; grad requires no less than a 3.0 GPA). Once all the steps are complete, students will need to submit a Request for Financial Aid Reinstatement Form.
  • Private education loans programs. These types of educational loans are available from lenders and agencies outside the university. These programs are based on the credit worthiness of the borrower and may require a co-signer. The terms and conditions and repayment plans of these loans vary from program to program. Our office works with all programs and we do not endorse any one particular program. Further information can be found on our web site at Private Education Loans.
  • Tuition loan and installment plans. These are available through the Office of Student Accounts. Both programs are short term in nature as full repayment is required in the semester for which the tuition loan (short-term loans) or installment plan are utilized. The installment plan can be initiated through LeoPay in your myLEO student portal (Summer terms may not be eligible for tuition loans and installment plans. Contact the Office of Student Accounts for more information).
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What if I don’t use all of my money?

If you do not use all of your funding, it is NOT saved. In fact, we encourage you to use as much of the money as you can because if you don’t, the federal government reduces the money it gives us because our students don’t earn it all.

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How can I recover my FSA ID & Passwords?

FSA ID and passwords are under the domain of the Department of Education. While the university does not have any access to reset or recover this information for you, the Department of Education can help you.

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How do I get a copy of a tax transcript?

Tax transcripts must be requested directly from the IRS. Unfortunately, this is not a document that your tax professional has. The easiest way to get a copy of the tax transcript is to visit irs.gov. Once you have navigated to the site the “Get Transcript by Mail” process is easier. Please note that the Get Transcript Online process is more difficult. In most cases, your student may also use the Data Retrieval Tool on their FAFSA to download the information form the IRS.

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When can we expect an award offer?

Before a student can be offered any financial aid, they must be:

  • Fully admitted into a degree program
  • Have no outstanding documents to submit to our office
  • Must have a FAFSA on file

Once a student has met these items, they will be automatically packaged with the most comprehensive offer we have available.

  • Awarding Financial Aid to new incoming freshman students occurs first, usually in mid spring.
  • Awarding Financial Aid to returning students occurs after grades have posted for the spring semester and students are checked for Satisfactory Academic Progress (SAP).
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How do I apply for financial aid?

First complete and return the Free Application for Student Financial Aid to the Department of Education. Second check with the school’s financial aid department to complete any required documentation. Then complete and return all required forms to the financial aid office of the particular college/university.

For more information, visit How to Apply for Financial Aid.

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Why am I only getting minimum wage?

The department determines how much you will get paid. Theoretically, they pay you based on the position you have. Positions with greater responsibilities can pay more than minimum wage.

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Why is my financial aid reduced if I get a scholarship or other resources?

  • Need-based financial aid is made available to assist you with the expenses of attending college. Because these funds are limited, the government recognizes that a scholarship or other resource can and does assist you with tuition and fees and other educational costs. Therefore, the government requires that your need-based financial aid be reduced so that you are not over-awarded.
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What about Financial Aid?

How do I contact the Office of Financial Aid & Scholarships?

Email
[email protected]

Phone
903.886.5096

Fax
903.886.5098

Mail
Texas A&M University-Commerce
Attn: Financial Aid
P.O. Box 3011
Commerce, TX 75429-3011

In person

(B38 on the Campus Map)
One Stop Shop, Student Access and Success Center
2200 Campbell Street
Commerce, TX 75428

Office of Financial Aid & Scholarships Staff

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Why doesn’t my scholarship show up on my account?

As per federal regulations, funds may not be credited to a student’s account until 10 days prior to the first day of class each semester. To view your awards, access your myLEO account. Click on:

“Financial Aid”
“Financial Aid”
“Award”
“Award for Aid Year”

Then select the appropriate aid year, and “Submit”. This will show you what awards have been offered, accepted, declined or canceled.

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How am I classified if I have less than 12 transferable hours?

If you have less than 12 transferable hours or you are a high school student with college credit (no matter how many dual-credit hours), you are still considered a freshman and must follow the freshman application procedures.

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How long is the appeal process?

Appeals reviewed by the Office of Financial Aid and Scholarships may take 2-3 weeks to process from the date of receipt. They are reviewed in the order they are received and may take additional time to review during peak times. Appeals with the University Financial Aid Appeals Committee have no set time frame as these are reviewed outside of our office by campus partners. Students need to make alternate payment arrangements with the Office of Student Accounts while their appeal is under review to avoid being dropped for nonpayment.

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What is the work study program?

Acceptance of your work study award allows you the benefit of securing a work study position in a wide variety of departments on campus; from working in an office to working on the farm. You can build your experiences while building your resume with real job experience.

THREE (3) STEPS TO BEGIN YOUR WORK STUDY POSITION

Step 1: Logon to myLeo to accept your work study award for the terms as indicated. Upon acceptance, it is your responsibility to secure a work study position for the term. Students with accepted work study who have not secured employment within 14 days will forfeit their work study award.

Step 2: Contact prospective departments for an interview You may begin interviewing as soon as you have picked up your work permit. Various departments post openings before and during semesters. Available positions, interview and contact information are listed online: Human Resources.

Prior to going on your first interview, you must pick up your work study job permit in the Office of Financial Aid and Scholarships.
The permit indicates your eligibility for work study.

Step 3: Complete the top portion of your work study job permit with your supervisor and return the job permit to the Office of Financial Aid either in person or by campus mail when you accept an offer to work. Your supervisor will keep the bottom portion of the job permit as a record of your employment. Your schedule and work hours will be set by you and your supervisor. Remember you cannot work greater than 19 hours per week. If this is your first work study position, you will be required to complete additional paperwork by our Payroll and/or Human Resource office. Please direct questions to your supervisor regarding these and other general employment issues.

PAYMENT OF WORK STUDY EARNINGS

Your accepted work study amount indicates the amount per term you may earn during the semester. You will be paid bi-weekly. Choose to have your check mailed to you or direct deposited into an existing bank account.

ONGOING ELIGIBILITY

Work study eligibility varies by year. Students who wish to participate in work study must maintain satisfactory academic progress, must renew each year their FAFSA. Completing the FAFSA by the priority deadline provides the best chance of work study eligibility.

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What is the financial aid entrance loan counseling session?

Before A&M-Commerce disburses your Federal Stafford Loan (subsidized or unsubsidized), regulations require that you complete a Loan Entrance Counseling and Master Promissory Note (MPN).

The counseling session provides information about how to manage your student loans, both during and after college. To complete entrance counseling requirement students must go to https://studentloans.gov. For your records, print the confirmation page that appears after you complete entrance counseling.

If your parent is interested in applying for the Parent PLUS Loan, your parent must complete a PLUS application online at https://studentloans.gov by entering parent information first. The application will ask for student information later. A parent PLUS loan application must be completed every award year, similar to the FAFSA to receive.

Loan recipients who are receiving their loan money for Fall only or Spring only, are required to have 2 disbursements within that single semester. Half of this money will be disbursed at the beginning of the semester and the other half will be disbursed at the midpoint of the semester. This requirement is a federal regulation.

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This is my second appeal; what do I do?

A second financial aid appeal requires the student to submit the appropriate appeal form/educational plan, completed by their academic advisor, as well as supporting documentation. Supporting documentation must confirm the statements made in the appeal form.

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What is the financial aid withdrawal policy?

RETURN OF FUNDS DUE TO WITHDRAWAL

A student who receives financial aid and withdraws from the University may be required to repay all or part of the aid awarded. An application for withdrawal from the University must be initiated in the Office of Registrar

As part of this withdrawal process, students may be required to secure approval from the Financial Aid Office. The Office of Financial Aid & Scholarships will determine if the student must repay all or part of the aid awarded.

Calculation of repayment is made at the time of withdrawal by determining the amount of aid the student was awarded, the amount of awarded aid the student earned, and ultimately the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Excess funds will be returned in the following order:

  1. Unsubsidized Federal Stafford Loan Program
  2. Subsidized Federal Stafford Loan Program
  3. Federal PLUS Program
  4. Federal Pell Grant Program
  5. Federal SEOG Program
  6. Other Title IV Aid
  7. Other State Aid
  8. Miscellaneous Aid

If the amount disbursed to the student is less than the amount the student earned, and for which, the student is otherwise eligible, he or she is eligible to receive a Post-withdrawal disbursement of the earned aid that was not received.


STUDENTS WHO WITHDRAW FROM ALL COURSES

1. TAMUC begins to release financial aid 10 days prior to the 1st day of classes for a semester. Students who withdraw from all courses from the first day financial aid funds are released to Student Accounts through the last day prior to the 1st day of classes must repay all financial aid disbursed for the semester.

2. Students who withdraw from all courses starting with the 1st day of a semester will have their financial aid reviewed to determine what federal financial aid was or was not earned for the semester. Federal Refund and Repayment calculations must be performed for students receiving Title IV Federal Aid who officially withdraw from all courses, drop all courses, and/or are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60% date of the term. All unearned aid must be returned to the federal aid programs as determined by the Federal Refund and Repayment calculations. In order to avoid repayment, students must maintain enrollment for at least through 60% of the semester. (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)

*Due to the format of the Organizational Leadership Program, financial aid for students in this program are not part of the 10 day prior release rule.


STUDENTS WHO DROP COURSES BUT REMAIN ENROLLED

Adjustments to financial aid will be made according to the enrollment level as of the close of business on Census Day. Therefore, any student who drops classes prior to the close of business on Census Day must repay any financial aid that she/he is no longer eligible to receive.

Undergraduate and Graduate students must be enrolled in at least 6 credit hours.

1. Students who drop below half time during registration, late registration, and through the close of business on Census Day must repay all financial aid disbursed for the semester. Federal Pell Grants may be adjusted for part-time enrollment as determined by student’s eligibility.

2. Students who drop classes after Census Day and maintain enrollment for the semester will not be required to repay financial aid funds. (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)


STUDENTS WHO FAIL ALL COURSES

Due to guidance from the U.S. Department of Education, institutions are required to complete a refund calculation for financial aid recipients who fail all courses for the semester. These students are considered by the Federal Government to have “unofficially withdrawn” from the University. The refund calculation determines how much of the federal financial aid a student received for the semester was actually “earned” and how much must be “repaid” by the student to the appropriate financial aid program. The amount is based on the student’s last documented date of attendance.

*Students completely withdrawing from all courses in a semester or receiving all Fs for a semester will have their aid cancelled for any future aid periods. Students will be required to submit a Satisfactory Academic Progress Appeal to have consideration for any future aid to be awarded.

The policy to return funds due to withdrawal may be modified at any time without prior notice in order to comply with state and federal guidelines.

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I applied for a previous semester and was accepted. Will I be accepted again?

If you applied as an incoming freshman or a transfer student and have since attended another institution, we need those transcripts to verify your GPA before an admission decision can be made based on your new application.

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How is financial aid need determined?

Financial need is determined by taking the difference between the cost of attendance (COA) subtracted by the resources available to the student to help meet that cost. Thus, financial need is determined to be the:

Cost of Attendance (COA)
– Expected Family Contribution (EFC)
– Other Available Resources (such as scholarships)
———————————————–
=Financial Need

EXPECTED FAMILY CONTRIBUTION (EFC)

Expected Family Contribution (EFC) is the amount a student and parent(s) can reasonably be expected to contribute towards educational expenses. The actual amount of the EFC is dependent upon family and student income, assets, family size, number of family members in college, taxes paid and age of the older parent. A student’s EFC is determined by the information provided to the U.S. Department of Education through the Free Application for Federal Student Aid (FAFSA). All applicants are required to inform the Office of Financial Aid and Scholarships of any additional assistance to be received from outside sources during the application period. For example: VA Benefits, Outside Scholarships, and assistance from Texas Department of Assistive and Rehabilitation Services.

OTHER AVAILABLE RESOURCES

Students should be aware that there are outside scholarships, teacher aide exemptions, Resident Assistants (RA’s), employee scholarships, Veteran Benefits, Texas Department of Assistive and Rehabilitation Services, and outside grants that are considered resources and can affect a student’s financial need. These resources must be considered in your financial aid and scholarship award package.

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How do I accept my award offer?

Once you have received your award notification, you must accept or decline your financial aid package.

Step 1: Log in to your MyLEO. Select your “Student Resources” tab and scroll to the bottom of the menu to click on the link titled “Your Financial Aid”. This opens your personalized Financial Aid homepage. Be sure to select the appropriate award year.

Step 2: Select the “Award Offer” tab, to accept or deny the offered financial aid by using the drop-down box. Please keep in mind, if aid is awarded fall and spring, the amount awarded will split between the terms, whether or not you modify the award.

Step 3: Click on the Submit button on the bottom right-hand side of the “Award Offer” page.

Step 4: Acknowledge the Terms and Conditions click “Accept Award” to confirm your decisions.

First-time borrowers at A&M-Commerce:


You will need to complete the Loan Entrance Counseling and a Master Promissory Note (MPN). Otherwise, the funds will not credit to your student account.

Complete Loan Entrance Counseling and a Master Promissory Note (MPN) online at: www.studentloans.gov

If you are attending only one semester within the academic year, your loan will be credited in two (2) disbursements.

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When will financial aid and scholarships be posted to accounts each semester?

The earliest federal and state financial aid can be credited to university student accounts, is 10 days prior to the first day of classes for the semester. Disbursements begin at 5:00 p.m. on disbursement days. Aid will only be released for those students meeting all financial aid requirements in the semester. Disbursement dates are found on the main Financial Aid Website. These dates represent the earliest your financial aid will be released to the Bursar’s Office/Office of Student Accounts.

*For the BAAS-Organizational Leadership (TAB) program, where courses are nontraditional and 7-week courses throughout the year, the earliest day financial aid can be released will be specific to the term.

Special Note for one semester only loans
Federal loan programs must always have two disbursements in any one loan period. The loan period is the first day of the semester through the last day of the semester. The 1st installment will occur no earlier than 10 days before the 1st class of the semester. The 2nd installment will occur after the midpoint of the loan period or the after the middle of the semester.

Check the Financial Aid News and Information page for specific dates.

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What deadlines do I need to remember for financial aid?

October 1: FAFSA/TASFA application and Scholarship Portal open

November 1: Scholarship Portal priority deadline

November 15: Priority deadline for FAFSA/TASFA (Spring only)

January 15: Priority deadline for FAFSA/TASFA (Fall/Spring)

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What is satisfactory academic progress (SAP)?

The Office of Financial Aid and Scholarships will review the progress of each financial aid recipient for SAP at the end of each semester or term. All terms will be reviewed, including those for which financial aid was not requested.

Student records will be reviewed to ensure that the following criteria are met:

  • Qualitative Progress in that both cumulative and term GPA requirements are met.
  • Quantitative Progress in that the required number of credit hours is completed each semester or term and that the student has not exceeded the maximum number of credit hours allowed to attempt to complete degree.

1. GRADE POINT AVERAGE (GPA) REQUIREMENT

Students must maintain both cumulative and term GPA standards.

Student classificationGPA required
Undergraduate students2.0
Graduate students3.0

2. HOURS REQUIREMENT

To be eligible for financial aid in any semester or term:

  • Undergraduate and Graduate students must be enrolled in at least 6 credit hours
  • All students must complete a minimum of 67% of the number of credit hours they attempted in a semester or term.
    • Calculation: Hours Completed divided by Hours Attempted X 100
    • Example: Student attempted 12 hours, but withdrew from a 3 hour classes completing only 9 hours. (9 hrs/12 hrs X 100 = 75%)

The following chart states the minimum credit hour completion requirements that all students must meet.

3. MAXIMUM TIME FRAME TO COMPLETE A DEGREE PROGRAM

UNDERGRADUATE STUDENTS

The number of credit hours a student attempts may not exceed 150% of the number of credit hours required for graduation in his or her program of study, as published in the University catalog. If the published number of hours required for graduation is 120, a student may not attempt more than 180 credit hours (120 x 150% = 180) and continue to receive financial aid. All periods of enrollment are considered, even those where the student did not receive financial aid as well as hours transferred in from another school. If the number of attempted hours reaches 150% of the hours required for graduation, the student will no longer be eligible for financial aid.

Students will be limited to the following number of attempted hours to complete their degree or certification program:

DEGREE OR PROGRAM ATTEMPTED HOURS
Undergraduate Degree180
2nd Undergraduate Degree45
Teacher Certification45

GRADUATE STUDENTS

To coincide with A&M Commerce’s Graduate College policy, graduate students pursuing a Master’s degree must complete their degree program within six (6) years from the time they are admitted to their respective Master’s program. Graduate students pursuing a PhD program must complete their degree program within ten (10) years from the time they are admitted to their respective PhD program. All periods of enrollment are considered, even those where the student did not receive financial aid as well as hours transferred in from another school. Once the maximum time frame has been reached, the student will no longer be eligible for financial aid.

FAILURE TO MEET SATISFACTORY ACADEMIC PROGRESS (SAP)

FINANCIAL AID WARNING

The first time a student fails to meet Financial Aid SAP standards, the student will be placed on Financial Aid Warning Status. A notification will be sent to the student via MyLEO email account. Students will be eligible for financial aid while in a warning status. However, students must make satisfactory academic progress during the semester or term to remain eligible for financial aid.

FINANCIAL AID SUSPENSION

In the event the student does not meet the requirements for SAP while in Financial Aid Warning Status, he or she will be placed on Financial Aid Suspension. Notification will be sent to the student via MyLEO email account. Students will not be eligible for any type of federal, state or institutional aid while in a suspension status.

*Students that completely withdraw from all courses in a semester or receive all Fs for a semester will have their aid cancelled for any future aid periods. Students will automatically be on Financial Aid suspension.

APPEAL PROCESS

Students whose eligibility for financial aid has been suspended may appeal the decision in writing to the Office of Financial Aid and Scholarships if they had extenuating circumstance(s) that led to their unsatisfactory progress. An appeal consists of the appropriate appeal form and supporting documentation. Extenuating circumstances consist of but is not limited to a personal illness, medical problems, death in the family, etc. Documentation is required to substantiate the extenuating circumstance(s).

Appeals are reviewed by a committee and decisions are sent from the Financial Aid Director to the student in writing to student’s MyLEO email account.

If the student is not satisfied with the decision sent by the Financial Aid Director, then the final option for the student is to appeal to the Financial Aid Appeals Committee. This must be completed within 10 calendar days of notification of denial by the Financial Aid Director. The student must request in writing that they would like their appeal to be reviewed by the Committee. The Chair of the Financial Aid Appeals Committee will notify the student in writing of the decision. The decision of the Financial Aid Appeals Committee is final and cannot be overturned.

Note: A student will only be allowed to submit an appeal for review three times as an undergraduate and three times as a graduate student. Students will forfeit the right to appeal after the 3rd appeal and will permanently lose financial aid eligibility at A&M Commerce. If the student has exceeded the maximum time frame of 150% of the number of credit hours required for graduation in his or her program of study, as published in the University catalog and is appealing based on a change of major, the student must download the appropriate appeal form and must also their Department Head and Academic Advisor complete the 2nd portion of the appeal form which indicates the number of credit hours required for the major and the number of hours remaining. Appeal will not be reviewed without completion or submission of this form.

FINANCIAL AID PROBATION

The student who fails to make satisfactory progress and has appealed their Financial Aid Suspension and has had eligibility for financial aid reinstated is assigned a status of Financial Aid Probation and are able to receive financial aid. Students on Financial Aid Probation may not receive financial aid for the subsequent semester or term unless the student makes satisfactory academic progress or the university determines that the student met the requirements specified in the academic plan for the student.

REINSTATEMENT OF FINANCIAL AID

To be considered for financial aid reinstatement for a subsequent term after Financial Aid Suspension, a student must enroll at least half-time (undergraduates-6 hours; graduates-6 hours) for one semester at Texas A&M – Commerce, pay the expenses related to that enrollment and pass the term with a minimum GPA of 2.0 for undergraduate students and 3.0 for graduate students. A student who successfully meets the requirements for reinstatement will be placed back on Financial Aid Probation and will be eligible to apply for financial aid. Two consecutive terms of meeting the standards of academic progress will place the student back in good standing.

HOW GRADES, INCOMPLETES, WITHDRAWALS, TRANSFER CREDITS AND REPEATS AFFECT SAP

Attempted hours include all registered hours per semester whether or not the student earns a grade or receives credit.

The following are considered hours attempted, but not completed:

  • “F” grades for undergraduate students
  • “D” or “F” grades for graduate students
  • “W” or withdrawal from courses for all students
  • “Q” dropped course(s), but still enrolled for all students
  • “I”, incomplete, “IP”, in progress, or “X” incomplete grades for all students
  • “U” unsatisfactory grades for all students
  • All transfer hours attempted, but not completed for all students

The following are considered completed hours and include all semester hours for which the student earns a grade:

  • “A” through “D” grades for undergraduate students
  • “A” through “C” grades for graduate students
  • “S” satisfactory grades for all students
  • All transfer hours completed for all students

Financial assistance is usually not provided for repeated coursework.

However, if a higher grade for a particular course is required for that course to be accepted to the student?s official program of study, the financial assistance can be provided on an individual basis.

Certain courses, in the Department of Music and the Department of Art, though they appear to be repeat courses are not repeat courses. The course needs to be taken several semesters in order to obtain the necessary credit hours within the course.

FINANCIAL AID WILL NOT BE PROVIDED FOR:

  • Courses taken by audit
  • Credit hours earned by placement exams
  • Non-credit coursework
  • Transient and transfer students attending only for one term
  • Non-degree students who will not seek a degree from Texas A&M University-Commerce
  • Course(s) being repeated where a passing grade was earned and are accepted towards the degree
  • Course(s) where a passing grade was earned and the course(s) is being repeated for the sole purpose of improving the GPA
  • Course where a passing grade was earned and the course is being repeated in combination with another course for purposes of receiving financial aid
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How are Pell grants dispersed?

All students receiving financial aid must meet the disbursement requirements of each aid program awarded in order for aid to be disbursed. Enrollment is verified on census date for each semester. Dropping classes, withdrawing, or registering for fewer hours once awarded and financial aid is released will result in a change in the amount of your financial aid for the semester or complete cancellation of your financial assistance. Below is a chart explaining the disbursement requirements for each aid program. (The Pell grant is listed separately due to its unique and very specific requirements).

FEDERAL PELL GRANT

The amount of Pell grant you may receive is based on the number of hours the student is enrolled in at the time of disbursement.

12 hours or more is full-time enrollment
9-11 hours (3/4 time) or
6-8 hours (1/2 time)

The Pell grant is federally funded “gift” aid and is not normally repaid, however, if a change in your enrollment status occurs prior to the census date (full-time to 3/4 time or less), you will be responsible for repayment of the difference between the amount you received and the amount specified for the new status. Withdrawal from all courses after the census date may also necessitate repayment.

TEXAS PUBLIC EDUCATION GRANT-TPEG

The amount of TPEG you may receive is based on the number of hours you are enrolled in at the time of disbursement.

12 hours or more is full-time enrollment
9-11 hours (3/4 time) or
6-8 hours (1/2 time)

The TPEG is state funded “gift” aid and is not normally repaid, however, if a change in your enrollment status occurs prior to the census date (full-time to 3/4 time or less), you will be responsible for repayment of the difference between the amount you received and the amount specified for the new status. Withdrawal from all courses after the census date may also necessitate repayment.

Click Here to view a Video Tutorial about what to do if Financial Aid is not available when tuition is due.

Type of AidMinimum number of enrolled hours to be eligibleCan dropping classes change my eligibility?Can withdrawing from the university require repayment?
SEOG GRANT6 HOURSYESYES
TPEG GRANTFull TimeYESYES
TEXAS GRANT9 credit hours/Complete 24
credit hours in academic year
YESYES
DIRECT SUBSIDIZED LOAN6 HOURSYESYES
DIRECT UNSUBSIDIZED LOAN6 HOURSYESYES
FEDERAL PARENT PLUS LOAN 6 HOURSYESYES
COLLEGE ACCESS LOAN6 HOURSYESYES
BE ON TIME LOAN12 HOURSYESYES
FRESHMAN SCHOLARSHIPS15 HOURSYESYES
TRANSFER SCHOLARSHIPS15 HOURSYESYES
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What are the financial consequences for withdrawing?

If you are considering completely withdrawing from all your classes, you need to know how this can affect your financial aid and much more.

Satisfactory Academic Progress (SAP)

If you do not meet SAP standards, you will lose your financial aid eligibility. Students that completely withdraw or cease attendance will be placed on financial aid suspension and will not be eligible for financial aid for upcoming semesters.

For more details – Satisfactory Academic Progress.

Return of Funds Due to Withdrawal

A student who receives financial aid and withdraws from the university may be required to repay all or part of the aid awarded. An application for withdrawal from the university must be initiated with the Registrar’s Office.

As part of the withdrawal process, students may be required to secure approval from the Office of Financial Aid & Scholarship. This office will determine if the student must repay all or part of the aid awarded.

Calculation of repayment is made at the time of withdrawal by determining the amount of aid the student was awarded, the amount of awarded aid the student earned, and ultimately the amount of awarded aid the student did not earn that must be returned to the aid program(s).

Excess funds will be returned in the following order:

  1. Unsubsidized Federal Stafford Loan Program
  2. Subsidized Federal Stafford Loan Program
  3. Federal PLUS Program
  4. Federal Pell Grant Program
  5. Federal SEOG Program
  6. Other Title IV Aid
  7. Other State Aid
  8. Miscellaneous Aid

If the amount disbursed to the student is less than the amount the student earned, and for which, the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement of the earned aid that was not received.

Students Who Withdraw from All Courses

  1. A&M-Commerce begins to release financial aid 10 days prior to the first day of classes for a semester. Students who withdraw from all courses from the first-day financial aid funds are released to Student Accounts through the last day prior to the first day of classes must repay all financial aid disbursed for the semester.
  2. Students who withdraw from all courses starting with the first day of a semester will have their financial aid reviewed to determine what federal financial aid was or was not earned for the semester. Federal refund and repayment calculations must be performed for students receiving Title IV Federal Aid who officially withdraw from all courses, drop all courses, and/or are expelled, take an unapproved leave of absence, or fail to return from an approved leave of absence prior to the 60% date of the term. All unearned aid must be returned to the federal aid programs as determined by the federal refund and repayment calculations. In order to avoid repayment, students must maintain enrollment at least through 60% of the semester. (Please note that different requirements apply to maintain Financial Aid Satisfactory Academic Progress.)

*Due to the format of the Organizational Leadership Program, financial aid for students in this program are not part of the 10-day prior release rule.

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What is verification?

The Department of Education randomly selects students in a process called, Verification. Verification works as a mini-audit whereby the school collects information and documents from the student applicant and parents, if applicable.

Not all students are selected for verification and not all students are selected for schools to verify the same data. Each applicant is selected for specific data to be verified. The Office of Financial Aid & Scholarships requests from the selected applicant documents applicable to the data needing to be verified. Students have 14 days from date of request to submit the documents originally requested. Students are able to view the required documents needed through the myLEO portal; Financial Aid section. The Verification Forms are available on the FORMS tab. Based on the information on the original documents, the Office Verification Team may request additional documents or request clarification if conflicting information is received. With few exceptions, no financial aid is awarded until the verification process is complete.

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Do you consider special circumstances when reviewing the FAFSA?

The data on the FAFSA is a snap shot of the financial circumstances a student and if applicable, parents demonstrate at the time the FAFSA was submitted. The Office of Financial Aid & Scholarships understands that snap shot can change and special circumstances lend themselves to having the student’s eligibility for financial aid be reassessed under certain conditions. There are a variety of special circumstances categories that our office may be able to make through the professional judgment process, as allowed by federal regulations. Students who experience changes from when the FAFSA was originally submitted should consult the Special Circumstances Forms available on our web site to determine what, if any categories are applicable.

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What are the general eligibility requirements for Federal Student Aid?

To receive funds under any of the Federal Student Aid programs, you must:

  • Be enrolled in an eligible degree-seeking or certificate program.
  • Be enrolled in courses that are part of the degree program the student is admitted and actively pursuing.
    • Graduate students who are admitted to two degree programs have a priority 1 degree program and a priority 2 degree program. In these circumstances, the courses registered for in a semester need to coincide with the priority 1 degree program. If the courses registered in a semester coincide with the priority 2 degree program instead of the priority 1 degree program, the priority number of the degrees need to be changed. Students need to contact the Graduate School to make this change.
  • Be enrolled at least half-time (six credit hours).
    • Students enrolled in May Mini will need to also be enrolled in Summer 1 to be considered for financial aid*.
    • Students enrolled in Winter Mini will need to also be enrolled in the Spring semester to be considered for financial aid*.
  • Be a U.S. citizen or eligible non-citizen.
  • Have a valid Social Security Number.
  • Be registered with Selective Service (if required).
  • Be in good academic standing and maintainSatisfactory Academic Progress (SAP) toward completion of a degree or certificate.
  • Not owe a refund on a Federal Grant or be in default on a Federal educational loan.
  • Demonstrate a Financial Need – except for some loan programs.
  • Complete the Free Application for Federal Student Aid (FAFSA) (www.fafsa.ed.gov) and submit any required documentation required for verification.

*Payment for May mini or Winter mini courses is due before financial aid can be released. Students will need to either pay out of pocket or contact the Bursar’s Office to obtain a tuition loan. Once financial aid for the particular semester is released the Bursar’s Office will apply it to the tuition loan and any other current debt to the University.

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I do not receive Financial Aid or I do not receive enough aid to pay for everything. Can the university provide any assistance?

What is a Parent PLUS loan?

Parent PLUS loans are unsubsidized federal loans that parents of dependent undergraduate students can use to help pay for educational expenses not covered by other financial aid. Applications for Parent PLUS loans are available through the U.S. Department of Education, processed through the Financial Aid Office, and are part of a student’s financial aid package. Loan funds are disbursed to the student’s account and applied to pay outstanding charges as needed.

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How do I apply for financial aid after getting an admission?

First complete and return the Free Application for Student Financial Aid to the Department of Education. Second check with the school’s financial aid department to complete any required documentation. Then complete and return all required forms to the financial aid office of the particular college/university.

For more information, visit How to Apply for Financial Aid.

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How do I apply for scholarships?

Information about scholarships can be found in the following locations/offices,

  • Office of Financial Aid & Scholarships
  • Office of Admissions
  • Alumni Association
  • Academic Departments

For more information, please visit the Scholarships website.

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When is the last day I can work?

This information is located on your work study permit. Write it down when you get the permit.

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Does academic probation/suspension affect my financial aid?

If you are receiving financial aid, your academic status will affect your financial aid eligibility. Please refer to the Financial Aid Standards of Progress information on the Financial Aid and Scholarship website.

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