Policies and Procedures

Link to Handbook here

Instructor Onboarding

Instructors must complete all required hiring steps as soon as possible, including employment application (for instructors hired by East Texas A&M), information request, background check, Workday hiring tasks (Workday can only be accessed 45 days before start date), I-9 verification (if required) before his/her unique identification number (UIN) and campus-wide identification number (CWID) can be issued. Instructors must have their UIN/CWID before system access can be granted for D2L Brightspace (our Learning Management System), University email address, and other systems needed, therefore, it is imperative to complete all Human Resource/hiring steps to expedite onboarding processes. Instructors will receive communications from Human Resources and the Administrative Associate for Secondary Partnerships & Initiatives.

Syllabus, CV & Course Materials

Each dual credit course is governed by a syllabus. East Texas A&M syllabi are required to provide detailed and consistent information that includes but is not limited to information about the course—everything from books required, class policies to assignments, and other university polices on student conduct, plagiarism, academic honesty.
Syllabi are public records and available to view on the University website. You can use the syllabus to help monitor your student's progress. Instructors will receive the approved University syllabus template from either the academic department head (designee) or Administrative Associate for Secondary Partnerships & Initiatives when the instructor has completed all Human Resource requirements. The Course syllabi are due 14 days prior to the start of the semester/term. East Texas A&M's syllabi policy may be viewed here: 12.01.99.R0.05 Guidelines for Content and Distribution of Syllabi: Roles and Responsibilities of Faculty.

Course Materials

In conjunction with the TAC 4.84: TAC 4.84 Dual Credit Partnerships, which requires school districts and higher education institutions to consider using free or low-cost open educational resources (OER) in courses offered for dual credit, several academic departments use free OER in their courses. In addition, Inclusive Access course material allows students easy and early access to required course materials at a lower cost. Inclusive Access charges are incorporated into the student's University bill. Students may opt out of the IA charges, but must then get the course materials on their own. However, some departments, require the use of the IA material in their courses. One example is courses for ENG 1301 and 1302. TopHat is the IA vendor for these courses and the one-time IA fee covers the course material for both courses. Students taking these courses must opt-in to the IA fee.
Instructors should consult the academic department head of their courses for guidance on course materials and textbooks.

myLeo Online/D2L (Learning Management System)

myLeo Online is our LMS, powered by D2L Brightspace. Instructors are required to utilize D2L for dual credit courses. SACS and State record retention requires institutions to retain student assignments, grades, etc. for specified periods of time. New instructors may request to copy the course shell of another instructor by completing the Faculty D2L Course Copy Request form.
Our Academic Technology department is available to do individual sessions to assist instructors with setting up their D2L course(s). Instructors may email [email protected] for assistance or an individual session. Additional instructor D2L resources with helpful videos, instructions, etc. are located at Internal Resources.